HIGH SCHOOL BUILDING COMMITTEE UPDATE
November 12, 2008
This update describes the work of the High School Building Committee (HSBC) since the Annual Town Meeting on April 10, 2008. The work of the HSBC, in prior years, is summarized in the Report of the HSBC published in the January 2005 Special Town Meeting Warrant. It and the more extensive Preliminary Design Report are both available on the HSBC web site (www.waylandschoolcommittee.org/whs/hsbc/index.htm) and at the Wayland Public Library.
Over the past six months, the HSBC met five times for a total of 57 meetings since January 2004. These most recent meetings focused on the required steps leading to the Feasibility Study phase defined by the Massachusetts School Building Authority (MSBA). More information on the topics highlighted below is available on the HSBC web site and at the Wayland Public Library.
The MSBA laid out the process for school districts as follows:
1. Submit the Initial Compliance Certification
2. Form a School Building Committee
3. Complete an enrollment questionnaire
4. Complete an enrollment projection working with the MSBA consultant
5. Procure an Owner’s Project Manager subject to approval by the MSBA
6. Procure a Feasibility Designer through the MSBA’s Designer Selection Panel
7. Execute a Feasibility Study Agreement with the MSBA detailing scope, schedule, milestones and cost-sharing parameters of the Feasibility Study.
8. Execute Project Scope and Budget Agreement including schedule, price, and MSBA participation.
9. Conduct a local vote on project
10. Execute Project Funding Agreement
Wayland has completed the first three steps and is awaiting action from the MSBA on an enrollment projection meeting, Owner’s Project Manager selection, and Designer selection.
During the past summer the HSBC conducted a search for an Owner’s Project Manager (OPM). This process attracted many qualified firms. The HSBC reviewed proposals from eight firms and interviewed four. In August, the HSBC presented its selections to the MSBA. The HSBC’s first two choices for OPM are unwilling to sign the MSBA contract. They and many other OPMS are working with the MSBA to iron out issues with the newly defined MSBA process and contract. Until these issues are resolved, Wayland’s final selection has not been settled. In the meantime, the HSBC’s selected designer, HMFH Architects, presented a new team for the Wayland High School project to the MSBA for approval in September.
The HSBC reviewed enrollment projections and worked to refine its proposal for a design enrollment number to negotiate with the MSBA. This discussion should take place within the next few weeks.
Massachusetts School Building Authority (MSBA) – MSBA regulations define a five-phase process, with guidelines that clearly define the components, their sizes, and their characteristics for which the state will provide reimbursement.. The state and local community will work together at every step of the new process. The five phases are: identify the problem, verify the problem, collaborate on a solution, agree on a solution, and implement the agreed upon solution.
Identify the Problem (Statement of Interest) – The Wayland School Committee and Board of Selectmen submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority in August 2006. There were 423 SOIs submitted from 162 districts. The SOI was the first step in the application process for state funding.
Collaborate on a Solution - The Massachusetts School Building Authority (MSBA) at its Board of Directors meeting on Nov. 28, 2007, invited Wayland High School to move forward to the Feasibility Study phase of applying for state funding.
The MSBA has defined a rolling capital pipeline of $2.5 billion spread over five years. The MSBA will introduce projects into this pipeline as they are deemed ready.
Wayland has been told by the MSBA to plan for 40% reimbursement on the Feasibility Study. Wayland voters approved $300,000 at the 2007 Annual Town Meeting in anticipation of being selected by the MSBA. Those funds have not been spent and are available to begin the Feasibility Study as soon as the state is ready.
Next Steps – When Wayland and the MSBA begin working on the Feasibility Study, the HSBC will begin again to engage the community in developing a solution to the facility problems at Wayland High School. The MSBA will define the scope of a reimbursable project by determining the enrollment, the square footage per student, and the allowable cost per square foot.
It is the intention of the HSBC to generate a plan for Wayland High School that will be widely supported by the taxpayers of Wayland. Building on the consensus that something needs to be done to improve the high school facility, the HSBC will work closely with the MSBA to secure state funding and with the taxpayers of Wayland to agree on a project.
Lea T. Anderson, HSBC Chairman
High School Building Committee Members
Lea Anderson 508-358-2667 email@example.com
Josh Bekenstein 508-358-5651 firstname.lastname@example.org
Dianne Bladon 508-358-0068 email@example.com
Steve Breit 508-358-7966 firstname.lastname@example.org
Brian Chase 508-788-1081 email@example.com
Jim Howard 508-358-2619 firstname.lastname@example.org
Fred Knight 508-358-0834 email@example.com
David Lash 508-358-5294 firstname.lastname@example.org
Mary Lentz 617-542-4141 email@example.com
Joe Lewin 508-653-9952 firstname.lastname@example.org
Cindy Lombardo 508-358-5958 email@example.com
Eric Sheffels 508-358-5461 firstname.lastname@example.org
Jennifer Steel 508-652-1952 jsteel@FraminghamMA.gov
Karen Talentino 508-358-5961 email@example.com