SUPPLEMENTAL CHARGE TO

This Revised Supplemental Charge to the High School Building Committee (the “HSBC”) is further to the Wayland School Committee’s original Charge to the HSBC dated January, 2004 and the Supplemental Charge dated April, 2006. Its purpose is to provide additional guidance to the Committee as it prepares to bring forward a proposed project for the physical revitalization of Wayland High School.

The HSBC shall be composed of up to 15 persons. The Committee shall continue to be accountable to the School Committee, and will be expected to issue regular reports on its work, deliberations and the overall progress of the High School project.

The HSBC's primary task over the next year will be to develop a design for a modernized Wayland High School, to secure MSBA approval of the design and execute a Project Funding Agreement, and to assist the School Committee in preparing and educating residents about Town Meeting legislation to fund the detailed design and construction of the High School project. The work of the HSBC during this stage of the High School project shall consist of the following sequence of tasks.

TASK	DATE
Execution of the Feasibility Study Agreement with the MSBA	Spring, 2009
Review and update Identification and Prioritization of Facilities Needs	Spring, 2009
Review and update Analysis of Alternatives and Costs	Spring, 2009
MSBA Approval of Selected Alternative	May, 2009
Development of Schematic Design	Summer, 2009
Execution of Project Funding Agreement	September, 2009
Debt Exclusion Vote/Special Town Meeting for Project Funding Article	November, 2009

In carrying out the Committee’s tasks, it is the expectation of the School Committee that the HSBC shall be guided by the following project principles:

1. Project Sizing

The HSBC should plan for High School facilities that are sized to house currently estimated student populations over an extended period, but which are capable of expansion to accommodate potentially increasing enrollments.

2. Prioritization of Needs

The HSBC should define and prioritize the most pressing needs of the High School’s facilities. The HSBC should assign differentiated weight to each item based on such considerations as the item’s relative importance to the educational program, and the item’s relative adequacy in its current condition. This prioritization of needs will form an essential building block in the determination of the kind of renovation/reconstruction project the School Committee presents to the town. By way of general direction, the School Committee places highest priority on health and safety code compliance, and on providing for fully adequate and functional core academic spaces. Secondary priority attaches to the modernization of non-core academic spaces, common spaces and spaces for extracurricular activities.

3. Approaches to Design

The HSBC is directed to consider the full range of approaches to designing a renovation/reconstruction of the High School. Bearing in mind that new members have increased the size of the Committee by more than 35%, the Committee should re-examine its assumptions and conclusions regarding the optimal design concept for the High School. Specifically, the Committee should review the relative advantages and disadvantages – from both a programmatic and financial standpoint – of designing a campus vs. a single building; of renovating vs. building new; and of undertaking a unitary project that addresses all needs at once vs. implementing a project in multiple phases over a longer period of time.

4. Remediation of NEASC-Cited Facilities Deficiencies

The HSBC should incorporate the findings of the New England Association of Schools and Colleges (NEASC) into its design process and recommendations, and bring forward a renovation/reconstruction plan that remediates the facilities deficiencies that have been cited by NEASC to the greatest extent feasible.

5. Maximization of State Reimbursement

The HSBC is directed to conduct its process for developing a conceptual/schematic design for the High School with the objective of maximizing both the likelihood and the percentage of project reimbursement from the Massachusetts School Building Authority. The Committee should study the MSBA’s forthcoming regulations, work closely with officials at MSBA in formulating project proposals, and make design recommendations that promise the highest level of state reimbursement available for Wayland.

6. Diversity of Cost Alternatives

The HSBC should analyze and present the School Committee with a set of preliminary project options that reflect meaningful differences in design approach and substance. The HSBC should also identify and present potential options and approaches for reducing the cost of the project, along with the implications for the prioritized needs. The School Committee, after due consultation with the HSBC, with School District officials, with peer boards, and with town residents, all in open meeting, will determine the most cost-effective and appropriate course to pursue to meet the prioritized needs of the High School.

7. Exploration of Alternate Funding Sources

The HSBC, in coordination with the School Committee, will explore the development of alternative funding sources for portions of the High School renovation/reconstruction project. These sources may include 501(c)(3) charities, private foundations, corporate sponsors and potentially a Wayland High School Alumni Association, and all fundraising therefrom shall be subject to the oversight and policies of the School Committee. All private funding for the High School project shall be structured so as to maximize the amount of available state reimbursement.

8. The Public Role of the HSBC

The HSBC shall continue to conduct its business in open meeting, and shall be particularly attentive to the importance of holding frequent public forums and communicating regularly to the public through the town’s various media and news distribution channels. The HSBC shall not, however, be responsible for engaging in political advocacy in support of the High School project.

The School Committee remains extremely proud of the exceptional work that has been performed for Wayland by the HSBC. We look forward to assisting the HSBC as it continues to advance this critically important initiative for the town and its children.