Documentation required for Authority approval of
Designers selected prior to July 1, 2007
Part 1: Narrative of the Selection Process
The Wayland School Committee prepared a Request for Qualifications for Design Services in November, 2003. Concurrently, the Wayland School Committee formed a High School Building Committee (HSBC) to carry out the selection of a Designer for the Revitalization of Wayland High School.
This selection committee included the following members:
Lea Anderson, Chair :: Anderson, whose appointment was announced by the School
Committee December 1, 2003, is a nine-year veteran of the Wayland School
Committee. Anderson has served on a variety of town committees, including the
Wayland Master Plan Committee, and as coordinator of the 2003 High School Study
Committee. Anderson's professional experience includes marketing and
finance positions with the former Digital Equipment Corporation.
Stephen R. Breit :: Breit is vice
president, software product development for Cambridge-based Coventer, Inc., a
worldwide leader in computer-aided design and engineering software tools.
With a Ph.D. in engineering and 18 years of project management experience, he
has an extensive background in project planning, budgeting, engineering oversight
and consensus building. Breit served on the High School Study Committee.
Brian J. Chase :: Chase is a
project executive at Turner Construction Co., a provider of construction
management services with construction volume totaling over $7 billion in
2005. Chase has 25 years of construction experience and a bachelor's
degree in civil engineering.
James H. Howard :: Before his
retirement in 2000, Howard was co-founder and president of a regional
engineering firm with $12 million in annual revenues. He is past president of
the Society for Experimental Mechanics, an international professional
engineering association. Howard also has experience in real estate
development, working as an active partner in multiple residential projects with
more than 60 units in Natick and Framingham.
Joseph
Lewin :: Lewin is Chief of Staff of Harvard
University's Allston Development Group. Earlier he held construction
management positions with the City of Boston, serving for seven years as deputy
director of the public facilities department. He was responsible for
dozens of school design and construction projects, including renovations of the
Boston Latin School and Boston Latin Academy.
Cindy Lombardo :: Lombardo was
chairman of the Wayland Middle School Building Committee, overseeing the
recently completed $10.7 million renovation project. She was also
involved in the construction of the Children's Way pre-school build out in
Wayland Town Hall. Lombardo has served as president of Wayland
parent-teacher organizations (PTO) at Wayland High School, Wayland Middle
School and Claypit Hill School.
Eric B. Sheffels :: Sheffels is the
appointee of the Finance Committee and is president of Leggat McCall
Properties, a Boston-based real estate development and project management
firm. He has 23 years of experience in the field supervising over $1
billion of construction, including hospitals, museums, educational
institutions, and private ownerships.
Stephen E. Tise :: Tise is an
architect with Tise Design Associates, where he specializes in managing
large-scale, mixed-use cooperative planning projects. His work primarily
focuses on reviving distressed neighborhoods and involves imaginative
programming, participatory planning, consensus building, accurate cost
estimating and regulatory compliance analysis. Tise has been lead program
manager on inner city revitalization projects in New York, Hartford, New Haven,
Houston, Nashville and Detroit. Tise has served on several state and
federal commissions related to housing and urban development.
In November 2003, the Wayland School Committee approved the Request for Services and authorized the Wayland Public Schools to advertise the request for services for a Designer.
On December 10, 2003, the Wayland School Committee advertised a Request for Qualifications for Design Services for the Revitalization of Wayland High School in the Central Register as well as the Metro West Daily News. A voluntary site visit was scheduled for December 18, 2003 and 15 architectural firms attended. Questions were received from respondents and addressed by referring to the RFS.
22 firms requested the Request for Services. 17 submitted responses by the original due date of January 9, 2004, as follows:
Alderman & MacNeish Architects & Engineering
Architecture Involution, LLC
Cannon Design
Design Partnership of Cambridge
DiNisco Design Partnership
Dore & Whittier, Inc.
Drummey Rosane Anderson
Finegold Alexander & Associates, Inc.
HKT Architects, Inc.
HMFH Architects
Lamoureux Pagano Associates
Mount Vernon Group Architects
Office of Michael Rosenfeld
Olson Lewis Dido & Doktor Architects
Strekalovsky, Hoit & Raymond
Symmes Maini & McKee
Tappe Associates
The Designer Selection Committee members each received copies of all the responses. The Designer Selection Committee verified that all responses complied with the requirements set forth in M.G.L. c.7 §38A˝ through §38O and 963 CMR 2.00 et seq. as applicable. The Designer Selection Committee ranked the firms based on the selection criteria listed in the Request for Services.
The HSBC assessed proposals for Architect and ranked a shortened list as follows:
1. HMFH Architects
2. Design Partnership of Cambridge (DPC)
3. Office of Michael Rosenfeld (OMR)
4. Symmes Maini & McKee (SMMA)
5. Olson Lewis Dido & Doktor Architects
6. Drummey Rosane Anderson (DRA)
The Designer Selection Committee decided to conduct interviews and check references of the first four short-listed firms. Four firms were interviewed using the questions shown in attachment 1. Based on these interviews, the reference checks, and the written responses, each member of the Designer Selection Committee ranked the four firms.
The committee discussed in detail the rankings and the strengths and weaknesses of each of the four finalists. As a result of this lengthy work session, the committee reached a consensus to rank the firms as follows:
1. HMFH
2. DPC
3. SMMA
4. OMR
HMFH received the highest ranking because of their relevant experience, the qualifications of the firm and the individuals proposed, their references, and because their design and project approach was the most consistent with the Committee.
HMFH met all the qualifications laid out in the RFS, has extensive experience in school building design, has experience with a range of approaches from new buildings to renovations, and with award-winning Green Schools designs.
The Designer Selection Committee conducted reference checks on each of the four finalists as summarized below:
HMFH: member of the Wellesley Facilities Committee
member of the Wellesley Permanent Building Committee
two Weston School Committee members
DPC: Superintendent of the Hopkington Public Schools
Building Committee Chair of the Westborough Middle and High School
Superintendent of the Acton/Boxborough Public Schools
SMMA: Principal of Hudson High School
Superintendent of Bedford Public Schools
Former Superintendent of Marblehead Public Schools
Building Committee Co-chair of Gill/Montague Reg.HS/MS
OMR: Principal of Lincoln-Sudbury High School
Building Committee member for Lincoln-Sudbury High School
Administrator for Lincoln-Sudbury school district
This process took place 4 1/2 years ago.
Conclusion Statement:
Based on the information as stated above, the Eligible Applicant acknowledges that the procurement process was consistent with the requirements of M.G.L. c.7 §38A ˝ through §38O and recommends the selection of HMFH Architects as the most qualified respondent to provide designer services for the Wayland High School.
Chief Executive Officer Dated
(City/Town/District)
Part 2: Checklist
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District: |
Wayland |
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School: |
Wayland High School |
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Date RFS issued: |
12/10/03 |
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Firm Selected: |
HMFH Architects |
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Pending Negotiation: |
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Date of executed contract: |
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Total Contract amount: |
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Documentation/Information |
Included |
MSBA Review |
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Narrative of procurement process and selection process summarizing the individual components listed below – see sample draft. |
yes |
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Designer Selection Committee members and titles |
yes |
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School Committee authorization of members of Designer Selection Committee, approval of RFS and authorization to advertise |
yes |
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Copy of Procurement documents – RFS and any addenda and questions and answers |
yes Attachment 1 |
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Copy of public notice and where it was posted |
yes Attachment 1 |
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Briefing session held |
yes |
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How many qualification statements were received and from whom |
yes |
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A copy of the response received from the selected Designer |
yes Attachment 2 |
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Name of Project Director and certification as shown in the selected firm’s response |
yes |
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How proposals were scored |
yes |
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How decisions were made |
yes |
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How selection process worked |
yes |
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If interviews were conducted, what questions were asked, how information was recorded and what were results. |
yes Attachment 3 |
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Summary of reference checks conducted |
yes Attachment 4 |
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Copy of executed contract, if there is one |
No current contract |
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Additional information |
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Supporting Documentation
Attachment 1
Request for Qualifications for Design Services for the Revitalization of Wayland High School (including legal ad) dated December 10, 2003
Attachment 2
Response from HMFH dated January 9, 2004 (hard copy only)
Attachment 3
Interview questions and rating sheet
Attachment 4
Reference questions asked