Thursday, October 13, 2011
Wayland Town Building
School Committee conference room
Attendees
HSBC members: Lea Anderson, Dianne
Bladon, Brian Chase, Jim Howard, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric
Sheffels, Jennifer Steel
Absent: Josh Bekenstein, Fred Knight, David
Lash
HMFH team: Maria Mulligan
KVA team: David Saindon, Vin Vadeboncoeur, Frank
Vanzler
Shawmut team:
Tony Miliote, Mike OÕConnell,
Parviz Tabrizi
Ex Officio members: John Moynihan, Scott Parseghian, Paul Stein
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting
to order at 7:05 p.m.
Administration
A. Invoices - David Saindon presented the
invoice summary dated 9/30/2011 for a total of $2,878,893.23.
Motion: A
motion was made by Mary Lentz and seconded by Cindy Lombardo to approve the
invoice summary dated
9/30/2011 for a total of $2,878,893.23 as follows:
KVA $40,804.00
HMFH 64,513.35
Shawmut 2,653,137.25
UTS 1,697.50
Northeast
Sanitation 331.00
Casey
& Hayes 5,986.63
Gymnasium
Design Co. 3,286.00
HIQ
– Computer Hardware 59,000.00
Valiant
IMC 152.50
Adtech 49,985.00
Total $2,878,893.23
Vote: The motion was approved
unanimously: 9 in favor, 0 opposed.
B.
Change
Orders – David presented SDC Change Order 10 (a & b).
Change Order 10a includes:
Bldgs.
A & B – change stair landing material from $12,909
VCT to rubber
Electrical
modifications to mechanical equipment 1,667
Premium
cost to have Pasek perform keying 5,219
Provide
pulse counters and DDC controls 17,485
Added
mirror trim 2,222
Furring
& MDF underside of exposed beam in stairs 7,671
1, 3, & 5
Added
paneling in stair 1 3,577
Total $50,750
Motion: A motion was made by Joe Lewin and seconded by Cindy
Lombardo to approve SDC Change Order #10a for $50,750.
Vote: The motion was approved unanimously: 9 in favor, 0 opposed.
Change
Order 10b includes:
FH plumbing/utilities
revisions $101,699
FH
plumbing/utilities revisions (adjust) (2,381)
FH
mechanical revisions 7,993
Extend
mezzanine for HV unit access 3,801
Moisture
control behind FH at exterior walls (2,665)
Bldgs.
A, B, and FH elevator key lock off 993
Mezzanine
extension for ladders 10,878
FH
shower controls relocation 7,982
Cost
to modify flow diffusers after approval 6,559
Modify
FH north stair opening slab edge supports 7,635
Shelving
at FH storage 12,559
Refeed
PA booth 71,961
FH
exposed item paint credit 0
Relocate
data cabinet in FH – add media cabinet 6,883
Total $233,897
Motion: A motion was made by Joe Lewin and seconded by Cindy
Lombardo to approve SDC Change Order
#10b for $233,897.
Vote: The motion was approved: 8 in favor, 0 opposed, 1
abstension.
Action: Lea will attend the Wayland School Committee meeting on
Oct. 24 at 7:00 pm to present Change Order #10(a&b).
General
Project Update
A. Technology – John Moynihan reported
that 94% of purchase orders for technology have been issued. There is $65,000 remaining to be
purchased. Projected savings are
$49,000 on a $1.8 million budget.
B. FF&E – John reported that we
have purchased about 85% of the furniture, fixtures, and equipment. Projected savings for FF&E relative
to budget are about $150k. John
will prepare a summary of FF&E purchases relative to budget for the next
meeting.
C. Monopoly Board update – Mary Lentz reported
that the working group - Mary, Jennifer Steel, and David Lash - with the help
of Richard Weingartner, researched options for preserving the Monopoly
Board. The group reached out to
the artist, Josh Weiner, solicited input from students through Eilief Mikkelsen
and staff through Scott Parseghian.
Mary presented 5 options as follows:
¤
Rehab and move board (estimated cost $35,000)
¤
Replicate in vinyl application (estimated cost under
$5,000)
¤
Replicate in photographic mural (estimated cost $40,000)
¤
Replicate in ÒadvancedÓ vinyl or bus wrap type material
(estimated cost $25,000)
¤
Silk screen on stage curtain or back drop (estimated cost
$20,000)
The
working group reported that:
á Artist had no strong
reaction to possible removal of the Monopoly Board.
á Students talked about
it being meaningful as an icon and a philosophy.
á There was a general
sense that the Monopoly Board has a more important place in the community
compared with the Language Arts Building murals. The recommendation is that these are not worth saving, other
than through photos of the old school.
á There is a second
point of view at WHS that the Monopoly Board is not worth saving.
The
HSBC discussed the various options and reached consensus that the high cost of
rehabbing or replicating
the board was not warranted at this time.
There was agreement that photographing the Monopoly
Board for possible future replication is the best option.
Motion: A motion was made by Cindy Lombardo and seconded by Mary
Lentz to allocate an amount not-to-exceed
$5,000 to photograph the Mononpoly Board for possible future replication.
Vote: The motion was approved unanimously: 9 in favor, 0 opposed.
D.
Dedication
Plaque – The working group had also considered the dedication plaque. Maria presented the latest
version. The HSBC was in general
agreement, but asked Lea to check on whether to include the School Committee on
the plaque.
E.
Names
of buildings – The working group came up with a list of possible names for
the buildings, which they sent to Pat Tutwiler for consideration. Scott will forward the WHS
administrationÕs recommendation to Paul Stein before the next School Committee
meeting on Oct. 24.
F.
Clock
tower – The working group recommended putting a clock in the tower outside the
main entrance to WHS, instead of a medalion.
G.
Community
event master plan – Dianne Bladon updated the group on plans for introducing
the new school to the community.
The official ribbon cutting will take place next summer when the project
is completed. Shorter term events
are also being planned around the buildings opening.
¤
Gateway Media will produce a special publication on WHS for
distribution with the Town Crier or direct mail for those who do not
subscribe. It will cover both the
old and new school and is targeted for winter, soon after the buildings
open. The School Committee
approved this plan.
¤
Cindy Lombardo and Lori Frieling are chairing a committee,
ÒCelebrate WaylandÓ, planning for a celebration of the old school with events over
Thanksgiving weekend and through December.
¤
An effort is underway to kick off an alumni/alumnae
association, Ò100 Ways in WaylandÓ, at the same time.
¤
There is significant interest in planning tours of the new
school on Thanksgiving morning during the community pancake breakfast and on
the day after TG for retired staff and alumni, during December for parent
groups, and during January for the community.
Discussion followed:
á John M. expressed
concern about allowing people into the buildings during the push to get the
furniture unpacked and set up, and the technology installed. There will be boxes everywhere.
á Wait until February to
show off the buildings to the public.
Involve students in conducting tours. It is not necessary to have student demonstrations.
á Is Winter Week a good
time for tours?
á Is there any way to
limit the number of people going through the buildings on TG? There is the potential for many
people. Perhaps we limit the
access to Bldg. A only. The tour
on the day after TG is less problematic – fewer people and it is a work
day with a crew on site.
á TG is a family
holiday. It does not feel right to
ask SDC to do the tours.
Dianne
will look at the schedule of activities and coordinate times for possible
events. Cindy will
discuss concerns about the tours at the next planning meeting for Celebrate
Wayland.
H. Modular science classrooms – David
reported that the intention of the HSBC early on was to sell the modular
classrooms. Dr. Stein asked the
HSBC if there is money in the budget for moving or demolishing the modulars.
The district might be interested in using them at another school. David reported that there is nothing in
the budget for this. John M. said
it would cost $350k to dismantle the modulars, move them, and put them up at
another school. The HSBC requested
the following information for the next meeting:
¤
the price to make the modulars mobile
¤
the price for demolishing the modulars
¤
David will ask the MSBA whether they think modulars are
sellable.
¤
John will do an e-mail blast to other facilities directors
to see if anyone is looking for modulars.
I. Construction Update – Parviz
Tabrizi reported the following:
á Building B is nearly complete. Cleaners have started work. There is some missing millwork in the
library, but that should be finished by the end of next week. The final plumbing inspection is
done. Electrical inspection is
tomorrow. Elevator is ready. Exterior punch list is ongoing.
á Building A – Wood ceiling in the
commons is complete. Porcelain
tile is 85% complete. The final
plumbing inspection is done; electrical inspection is scheduled for 10/27.
á WWTP – Final approval from DEP
expected.
á Site work continues. Planting is complete between A and B,
and in parking lot. Hydroseeding
continues.
WayCAM – John reported
that project is progressing.
Wallboard goes in next week.
Approval of
minutes
Motion: A motion was made by
Jennifer Steel and seconded by Cindy Lombardo to approve the minutes to HSBC
meeting #124 held on September 8, 2011.
Vote: The motion was approved
unanimously: 9 in favor, 0 opposed.
Adjournment – The HSBC adjourned at 9:00 p.m.
Next regular HSBC meeting – Thursday, Nov. 10 at 7:00 pm in School Committee
conference room.
Special Town Meeting – Thursday, Nov. 17 at 7:30 pm in the Wayland
Middle School Gym
Observers: There
were no observers.
List of documents
1.
HSBC Agenda
– Meeting #125
2.
WHS
Revitalization – Invoice Summary dated 9/30/2011
3.
WHS
Revitalization - Budget Tracking dated 9/30/2011
4.
SDC Change Order
10a and 10b
5.
Monopoly Board
packet
6.
Community Event
Master Plan dated 10/12/11
7.
HSBC Minutes -
Meeting #124