Thursday, June 9, 2011
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Dianne
Bladon, Brian Chase, Jim Howard, Fred Knight, Mary Lentz, Joe Lewin,
Jennifer Steel
Absent: Josh Bekenstein, David Lash, Cindy
Lombardo, Eric Sheffels
HMFH team: Scott Ward
KVA team: David Saindon, Vin Vadeboncoeur
Shawmut team:
Tony Miliote,
Steve Ham, Parviz Tabrizi
Ex Officio members: Gary Burton, Ellen Grieco, John Moynihan, Scott Parseghian
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting
to order at 7:07 p.m.
Shawmut
staffing – Tony Miliote announced to the HSBC that Chris Semlies has resigned from
Shawmut effective June 24. He and
his family are moving back to New York.
Tony acknowledged ChrisÕs excellent work as construction project
manager. Tony then introduced
Parviz Tabrizi, currently project superintendent, who will take over for
Chris. Steve Ham - Wayland
resident, WHS grad, and long time SDC employee - will take over as project
superintendent. The HSBC expressed
thanks to Chris and welcomed Parviz and Steve into their new roles.
Administration
A. Invoices - David Saindon presented the
invoice summary dated 5/31/2011 for KVA, HMFH, Shawmut, UTS, Romanow Container,
Northeast Sanitation Corp., National Grid, and Verizon for a total of
$4,546,986.88.
Motion: A
motion was made by Jim Howard and seconded by Joe Lewin to approve the
invoice summary dated
5/31/2011 for a total of $4,546,986.88 as follows:
KVA $ 43,746.00
HMFH
65,346.11
Shawmut 4,425,907.92
UTS
1,200.00
Romanow
Containers
455.85
Northeast
Sanitation
331.00
National
Grid
2,000.00
Verizon
8,000.00
Total $4,546,986.88
Vote: The motion was approved
unanimously, 8 in favor, 0 opposed.
Action item: David
will send an updated budget/contingency analysis to Lea and Joe for review and
distribution to the HSBC. Analysis
to show total available funds for the project.
B. Change Order – David Saindon
presented SDC Change Order No. 6.
Change Order No. 6 includes:
Revisions at Waste Water Treatment
Plant $13,859
Field House floor coating in
locker rooms 16,859
Total $30,718
Motion: A
motion was made by Jim Howard and seconded by Mary Lentz to approve SDC Change
Order #6 for $30,718.
Vote: The motion was approved unanimously: 8 in favor, 0 opposed.
Action item: David
will send a summary to Lea and Dr. Burton for presentation of SDC Change Order
No. 6 at the June 20th School Committee meeting.
C. HMFH Contract Amendment No. 5 - David presented a recently received
memo from HMFH requesting consideration of four items to be added to the
contract:
1. $22,000 for additional
time Scott Ward has been requested to be on site to expedite project completion
2. $10,700 request from
the structural engineers for additional work/rework required on the Field House
3. $5,000 request from VP
Consultants (building envelope consultant) to cover work required to complete
the project
4. $5,600 plus 10% for
MA-CHPS Design Review fee
David and John M. recommended
approval of 1. and 3. They
recommend more investigation of 2. and 4.
Motion: A
motion was made by Fred Knight and seconded by Brian Chase to approve HMFH
Contract Amendment No. 5 for $27,000 for additional time for Scott Ward and
additional work for building envelope consultant, thus increasing the contract
from $5,569,100.00 to $5,596,100.00.
Vote: The motion
was approved unanimously, 8 in favor, 0 opposed.
Action item: David
will send a summary to Lea and Dr. Burton for presentation of HMFH Contract
Amendment No. 5 at the June 20th School Committee meeting.
General
Project Update
1. FF&E – Vin Vadeboncoeur reported
that FF&E bids are expected by late July. Awards are expected by the end of August. Certain items will be directly
purchased by John M.
2. Technology – Vin reported that assisted
listening equipment will be installed soon. KVA held a coordination meeting with GGD and the Wayland technology
staff on 6/2. The language lab
equipment requirements will be finalized by 6/23. The team meets next on 6/22.
3. MSBA PFA update – David reported that
there is no progress to report on a revised Project Funding Agreement since Lea
spoke with Mary Pichetti and Lee Deveau on 4/22. Frank Vanzler and Mary Pichetti have tried to connect.
4. Staff move – Scott Parseghian and
John Moynihan reported that boxes have been ordered and delivered. The staff has been asked to take home
personal items. The move will be
staggered as SDC turns space over to the school. Most moving will be done before the winter break in
December.
5. Kitchen update – Lea reported that the
Green Team attended the 6/16 School Committee meeting to request getting rid of
polystyrene in the WHS cafeteria.
Cheryl Judd, Food Services Director, has proposed using paper products
instead of polystyrene. The
compromise solution does not require adding dish washing capacity to the
kitchen. There is no further
action required regarding the design of the kitchen.
6. Energy update – John M. reported that
the suggestion to readdress the rebates proposed by the utility companies for a
total of $114,000 would probably not result in a higher rebate and might
actually result in a lower amount.
The utilities treat large customers much differently. Lea reported that Enrique de los Reyes,
energy consultant and Wayland resident, said that he is seeing rebates in the
range of WaylandÕs and advises us to sign/accept the rebates.
John will report current usage and
costs compared to projected costs at the next meeting.
Construction
Update
– Parviz Tabrizi reported that construction is going very well.
á 200 workers are on
site daily.
á Building A is on track
for completion by end of October/early November; Building B in early to mid
October.
á Concrete work is
complete in A, B, and WWTP.
Concrete work is 85% complete in FH.
á Kitchen walls are
being roughed in. Ceramic tiling
to start. Walk-in freezers arrive
soon.
á Interior finish work
in A and B is continuing with painting, ceramic tile. Casework has started.
á WWTP will be turned
over to contractor Pride Environmental next week.
á Fieldhouse is
progressing. Interior walls are
well underway.
á Parking lot next to
the pool will be developed this summer.
As soon as students leave, road will be taken over. New gas service will be installed.
Community
events/building opening – Lea introduced Malcolm Astley of the Wayland School
Committee to talk about celebrating the old and new High Schools and launching
an Alumni/ae Association, possibly over Thanksgiving. Lea reminded the group that current plans are for a low key,
student focused celebration on Jan. 2, 2012 which is the first day students
will occupy the new buildings. The
official ribbon cutting celebration will be planned for next summer when the
project is completed.
Malcolm identified other groups with interest:
á School Committee wants
to celebrate the facilities, both old and new, and is interested in continuing
to evaluate the launch of an alumni/ae organization with a possible paid
part-time director
á Wayland community at
large
á Former and present
students
á Former and present
staff
á School leadership
– Pat Tutwiler in particular
Other towns have organized similar celebrations (WellesleyÕs Turn Out
the Lights/Turn On the Lights and NewtonÕs Bringing Down the House).
Discussion followed:
á The HSBC can help by
arranging tours of the new buildings over Thanksgiving if we have an occupancy
permit. We should know by early
October.
á Malcolm should try to
find someone to organize events.
Alums are probably more interested in the old buildings. Events could go on over the fall.
á Malcolm will keep Lea
informed of progress.
Other things
1. WHS site closed this summer - John M. reminded
the group that the WHS site will be closed to all (or most?) activities over
the summer. He will find out
exactly what the limitations are so that we can communicate through the
Crier. Signs will be posted on site
to inform people of areas that are off limits.
2. Dedication plaque – Scott Ward brought a
mock-up of a possible dedication plaque.
The consensus of the group was that no individual names are to be
included, although some think it is important to identify those who worked on
the project. Lea asked Dianne to
think about wording. Scott was asked
to look for examples of other schools (Lexington) that do not include
individualÕs names.
Dr. BurtonÕs
last HSBC meeting – The HSBC thanked Gary for his steadfast support of the
building project and gave him a rousing round of applause.
Approval of minutes
Motion: A motion was made by
Jim Howard and seconded by Brian Chase to approve the minutes to HSBC meeting
#120 held on May 12, 2011.
Vote: The motion was
approved: 6 in favor, 0 opposed.
Adjournment – The HSBC adjourned at 9:03 pm.
Next regular meeting – Thursday, July 14 at 6:30 pm in the Shawmut trailer
at WHS. Tour at 6:30 will precede
regular meeting.
Observers: Malcolm
Astley
List of documents
1.
HSBC Agenda
– Meeting #121
2.
WHS
Revitalization – Invoice Summary dated 5/31/2011
3.
WHS
Revitalization - Budget Tracking dated 5/31/2011
4.
SDC Change Order
No. 6 dated 5/31/2011
5.
Memo re: HMFH
Amendment No. 5 dated 6/8/2011
6.
Project schedule
dated 6/9/2011
7.
HSBC Minutes -
Meeting #120