Thursday, December 9, 2010
Wayland High School
Commons Conference Room
Attendees
HSBC members: Lea Anderson, Dianne
Bladon, Jim Howard, Fred Knight, David Lash, Jennifer Steel
Absent: Josh Bekenstein, Brian
Chase, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels
HMFH team: Scott Ward
KVA team: David Saindon
Ex Officio members: Gary Burton, Pat Tutwiler
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting
to order at 7:05 p.m.
Project Update
Administration
1. Invoice approval/LOA
Invoice summary – David Saindon presented the
invoice summary dated 12/7/2010 for Garrity & Knisely, KVA, HMFH, Shawmut,
and UTS for a total of $2,427,828.87.
Motion: A
motion was made by Jennifer Steel and seconded by David Lash to approve the
invoice summary dated 12/7/2010 for a total of $2,427,828.87 broken out as
follows:
Garrity and Knisely $2,800.00
KVA $47,300.50
HMFH $624,329.63
Shawmut $1,752,693.74
UTS $705.00
Vote: The motion was
approved unanimously, 6 in favor, 0 opposed.
2. HMFH Amendment #2 – David presented
Amendment #2 to the HMFH contract to cover three items that were previously
approved as LOAÕs (Letters of Authorization) as follows:
Nitsch Engineering (for additional
environmental monitoring per Order of Conditions)
McPhail Associates (for
geotechnical monitoring services for construction phase)
VP Consultants (envelope
consultant)
Motion: A
motion was made byJennifer Steel and seconded by Dianne Bladon to approve Amendment
#2 for HMFH for $132,250.00.
Vote: The
motion was approved unanimously, 6 in favor, 0 opposed.
Lea will present HMFH Amendment #2
to the Wayland School Committee at an upcoming meeting.
3. Project Permitting Update
a.
Full Building A and B permits have been received.
b.
BoH approved WWTP.
Letter issued.
c.
Full WWTP and FH permits expected to be issued by
mid-January.
Design/Planning
1. Technology budget and scope refinement is
ongoing.
a. Coordination meeting
was held on Dec. 1.
b. Next scheduled meeting
set for Dec. 22 at 12:30 pm.
c. Technology plan to be
presented to HSBC at January meeting.
Discussion:
á
We need to understand migration plan. What existing equipment is going to be
used in the new buildings?
á
We want to make sure that we are not scrimping on technology. This is the time to bring the
infrastructure up to date.
á
The HSBC will make a recommendation if there is a
discrepancy between budget and technology infrastructure needs as compiled by
Leisha Simon and the WHS technology staff. The School Committee will be consulted.
2. FF&E budget and scope refinement is
ongoing. 2nd coordination meeting
was held with WHS staff on Dec. 8.
Furniture samples will arrive soon for staff to try out. There is plenty of time to figure out
FF&E. We will look for a
market for used furniture. Dr.
Burton asked that the new furniture in the science modulars, for example, be
used in the new school.
3. MA-CHPS work is ongoing.
4. Interiors meeting is scheduled for Friday,
Dec. 17 at 1:30 pm at HMFH.
5. Value added options list – David
presented a first pass at possible options to add back to the project. These are items that were taken out
during value engineering. No costs
have been estimated yet. David
will come back with costs at a future meeting.
6. Weight room
á
Coordination meeting
was held with WayCAM on Nov. 22nd.
á
Windows/doors to be released early.
á
Scope drawings to be completed by mid-January – on
schedule.
Financial
á MSBA
a. 100% CD- BID documents
have been issued to the MSBA – awaiting response.
b. GMP submittal (final
costs) submitted to MSBA – awaiting response.
c. MSBA conducted second
site visit yesterday, Dec. 8.
There has been much progress since the last visit two month ago. Meeting went very well.
Construction
and Schedule Update – David reported the following:
á Steel erection is
complete. Steel detailing is
ongoing. Will be complete in two
weeks.
á Slab on deck for
building B is complete. First slab
on grade is scheduled for Monday.
Second slab on grade is scheduled for next Thursday. Planning roof concrete pour tomorrow.
á Roof contractor will
be mobilized next Tuesday on B.
Roof blocking at edge is ongoing on B.
á Exterior light gage
metal stud ongoing
á Exterior sheathing
ongoing.
á Air vapor barrier to
start next week.
á Site utilities within
the fence are 80% complete.
á Interior underground
utilities are ongoing.
á Rough duct work to
start within 2 weeks.
Mock-up – David and Scott Ward reported that
the mock-up is scheduled to be ready for viewing next week. The HSBC will be asked to help make a
decision on window frame accent color, caulking and mortar colors. David reminded the HSBC that brick,
pre-cast, metal panel, block, and window field color have already been selected
or released. Lea will confirm the
meeting time and let the other members know. (Since the meeting the time is comfirmed as noted below.)
Upcoming
meetings
Wednesday,
Dec. 15 at 11:00 am – special HSBC meeting to review mock-ups on site at
WHS
Thursday, Jan. 13 at 7:00 pm
– regular HSBC meeting in the Commons conference room at WHS
Thursday, Feb. 10 at 7:00 pm
– regular HSBC meeting in the School Committee conference room in the
Town Building
Approval of
minutes
Motion: A motion was made by
Jim Howard and seconded by Jennifer Steel to approve the minutes to HSBC
meeting #114 held on Nov. 10, 2010.
Vote: The motion was
approved: 6 in favor, 0 opposed.
Adjournment – The HSBC adjourned at 8:30 pm.
Next regular meeting – Thursday, Jan. 13 at 7:00 pm in the Commons
conference room at WHS.
Observers:
There were no observers.
List of documents
1.
HSBC Agenda
– Meeting #115
2.
WHS Project
Update dated 12/9/2010
3.
WHS
Revitalization – Invoice Summary dated12/7/2010
4.
Budget Tracking
dated 12/7/2010
5.
HMFH Amendment
#2 summary dated 12/10/2010
6.
Wayland High
School possible value added items dated 12/9/2010
7.
HSBC Minutes -
Meeting #114