Thursday, April 1, 2010
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Dianne Bladon, Jim Howard, Fred Knight, David Lash, Mary Lentz, Cindy Lombardo, Eric Sheffels, Jennifer Steel
Absent: Josh Bekenstein, Brian Chase, Joe Lewin
HMFH team: Seong Ahn, Steven Millington
KVA team: Jonathan Smith
Ex Officio members: Gary Burton, Louis Jurist
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting to order at 6:20 p.m.
Administration
1. Project Permitting update – Jonathan Smith reported that the Conservation Commission hearing scheduled for tonight has been continued to Tuesday, April 6 at 7:30 pm. He reviewed the status of the three permitting processes underway with the Board of Health, Planning Board, and Conservation Commission.
á The Board of Health has issued three variances for the WWTP.
á The Planning Board will attend the Conservation Commission hearing on April 6 to hear the drainage report by Aaron Gallagher.
á The landscape plan is being enhanced relative to the courtyard and access to the parking lot, as suggested by the Planning Board and their peer reviewer, Will Gates.
á Conservation Commission peer reviewer, Lisa Eggleston, presented a letter on completeness of the Notice of Intent with 18 items identified. Nitsch resubmitted documents last week, including the SWPPP (Storm Water Pollution Prevention Plan). Lisa is reviewing the drainage plan and will comment on it Tuesday night. Jonathan will ask for LisaÕs input on drainage before TuesdayÕs meeting. ConCom is scheduled to meet April 29 and May 10. Jonathan is hoping for a vote on the NOI on May 10.
á Don Martinage is on schedule with the second WWTP package submittal to DEP.
á Shawmut is working on revising the phasing and logistics plan. David Saindon has scheduled a meeting with Shawmut and the school administration to discuss expectations, CORI policies, etc., on April 2. Pat Tutwiler has scheduled a meeting with parents on May 21 to discuss the project.
2. CM Contract update – Jonathan reported that Wayland and Shawmut have completed the contract. Bob Garrity and Shawmut attorney, David Wilson, have reached agreement on indemnification language. Eric Sheffels will review the contract. KVA will send the new language to Mark Lanza for review. The CM contract will be presented to the HSBC next week for a vote and then brought to the School Committee for final approval and signing.
Design
Library – Steven Millington introduced the design review of the library. He reported that the detail of the space had been discussed with the staff. The design includes:
á Book stacks to accommodate approximately 15,000 volumes
á Two separate seating areas accommodating 24 students each
á Soft seating in the periodicals area
á Computer lab (the only one in the school)
á Technology office
á METCO office
á 2 conference rooms
á Academic Center with seating for 24 students
á Display area for student art work
á Outdoor space accessible from the library only
Seong Ahn of HMFH Architects described some of the design elements:
á Library is a special space; designers are proposing wood finishes
á Lighting will include both ambient light and task lighting on some furniture
á Ceiling is two stories high; design includes acoustical/visual cloud above central area
á Entryway into library will be durable floor surface; rest of library to be carpeted
á South window has exterior louvers for sun shade
The HSBC discussed the design and offered suggestions as follows:
á The library is the appropriate place to spend money for higher end finishes, but we should be careful about approach.
á Wood finishes do not need to go to ceiling; should be reasonably priced wood (maple is planned).
á Simple floor finishes with a quiet palette are preferable.
á Coffer is good; acoustical tile ceiling is appropriate.
á A subcommittee should be formed later to work on interior details, such as color.
á We should look again at carpet tiles. Quality has improved.
á During our visit to National Grid, we learned of low maintenance approaches such as carpet tiles, corner protectors on sheet rock walls, and aluminum doorframes.
á High traffic carpet areas must be easily replaced.
á Students need access to outlets for their computers. Consider tables with pop-up outlets, not floor outlets.
á Interior remotely controlled shades are preferable to outdoor sunshade louvers for cost reasons and aesthetics.
á Check sun angle again; south wall is close to wooded hillside.
Next week, Steven plans to meet with the staff on the technology center, data head end room, data closets, computer lab, TV studio, graphics studio, field house, fitness room, trainerÕs room, and AD office.
HMFH will provide display boards for Earth Day on April 11 showing the energy efficient elements of the WHS design.
Meetings – HSBC meetings are scheduled for the following dates at 7:00 pm in the School Committee conference room:
April 8 – auditorium and commons design review
April 22 – building envelope review
April 29
Approval of minutes
Motion: A motion was made by Cindy Lombardo and seconded by Jim Howard to approve the minutes to HSBC meeting #95 held on March 25, 2010.
Vote: The motion was approved: 7 in favor, 2 abstentions
Adjournment – The HSBC adjourned at 7:50 pm.
Next regular meeting – Thursday, April 8 at 7:00 pm in the School Committee conference room on the second floor of the Wayland Town Building.
Observers: There were no observers.