Thursday, January 21, 2010
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Josh Bekenstein, Dianne Bladon, David Lash, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels, Jennifer Steel
Absent: Brian Chase, Fred Knight, Jim Howard
HMFH Team: Steve Millington
KVA Team: David Saindon, Frank Vanzler
Ex Officio members: Gary Burton, Louis Jurist, John Moynihan, Pat Tutwiler
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting to order at 7:10 p.m.
Wayland Energy Initiatives Advisory Committee - Lea welcomed the Wayland Energy Initiatives Advisory Committee members Anne Harris, Bill Huss, and Ellen Tohn. Also attending was Enrique de los Reyes, energy systems designer and Wayland resident. Ellen said that the committee was formed a couple of years ago by the Board of Selectmen to study methane at the landfill and to understand if buildings are as energy efficient as possible. She offered their help as a resource and would like to know what we are doing. Enrique spoke about his work to maximize energy rebates. Ellen reported that the Green Communities Act has changed things. It is a program that funds up to 90% of costs and is tied to cost effectiveness.
Steve Millington reported that we have hired a consultant (Andelman Lelek) who will be doing energy modeling. We are complying with MASS CHPS standards. Once the building envelope design is advanced, the modeling will be done. Steve has been in touch with Mike Budlong of NStar. Steve will set up a presentation in February and invite the Energy Initiatives Advisory Committee and Enrique. The HSBC thanked the committee and welcomed this expert advice.
Jennifer Steel reported on her visit to the National Grid Leed Platinum building in Waltham. She offered to organize a tour for HSBC members who are interested.
Mural Mosaic Designer Ted Acworth of ARTAIC spoke to the HSBC about using mosaics to enhance the new high school and to preserve existing murals at WHS. Ted works with students on CAD (computer aided design). Pat Tutwiler said that he wants the new school to have character and to preserve some of the old WHS elements. He sees this as a way to involve students. Ted said that the cost can range from $30/sf to $200/sf depending on the materials. Project costs start at around $10,000. Dianne Bladon suggested that this might be a good project for private fundraising.
Administration
1. Project Funding Agreement –David Saindon reported that the MSBA sent the PFA to Wayland on Jan. 14. David and Lea have reviewed the PFA and find it to be in order. The Wayland School Committee approved the PFA at their Jan. 14th meeting pending Mark LanzaÕs review. Mark Lanza reviewed the PFA and found it acceptable. He asked that the HSBC be aware of the provisions which restrict the HSBCÕs ability to change the OPM, Designer and Construction Manager. The Town has 30 days from Jan. 14 to execute the PFA. Dr. Burton is collecting the signatures and documents and will let David know when it is complete. David offered to hand deliver it to MSBA.
2. Permitting and town approvals
Conservation Commission –
á On January 7, David Saindon, Jonathan Smith, and John Moynihan attended the ConCom hearing and withdrew the ANRAD.
á The (NOI) Notice of Intent will be submitted to ConCom on Feb. 11 (not Feb. 4) for consideration at the Feb. 25 (not Feb. 18) meeting.
á John Moynihan reported that ConCom will have a proposal for a peer review.
á Steven Millington reported that he met with the Fire Chief to discuss fire lanes and access. The Chief does not expect lanes all the way around the buildings in the riverfront area. They discussed the route around the buildings and a path through the courtyard, hydrant locations and fire lane width. Code requires 10 feet; Steve reported that the design includes 12-foot lanes. The Chief expressed concerns about turning radii. Steve will address this.
á Steven reported that lighting package is being updated, engineers are working on storm water.
á Frank Vanzler asked Steve to look at pricing of light poles and fixtures. LEDs are more expensive up front but have a much cheaper lifetime cost. We need to be aware of light spill-off in consideration of the neighbors.
Planning Board, Board of Health, and ConCom
á Jonathan Smith has been talking to Town Planner, Sarkis Sarkisian. A joint meeting of the Planning Board, Board of Health, and Conservation Commission is scheduled for Thursday, January 28 at 8:15 in the Large Hearing Room. Steve Millington, Aaron Gallagher, and Jonathan Smith will present the schematic design, site drainage, zoning/parking/site lighting, and site utilization plan during construction, and project schedule. Information on the WWTP will also be presented. This is an opportunity to get feedback before official submittal of the NOI.
á Steven is writing a letter to Dan Bennett describing the educational reasons for the building height above the fly space over the stage. It is 11 feet above the 35-foot code. Dan has suggested that the zoning by-law allows him to rule on this issue. Mary Lentz asked to make sure that we donÕt need a variance from the ZBA.
3. CM Procurement
á David reported that the Pre-qualification Committee meeting was held on January 12. The committee found all 12 CM firms qualified. (Gilbane, Agostini/Bacon, CTA, Turner, Dimeo, Shawmut, Columbia, J & J, Skanska, Bond Brothers, Suffolk, Consigli)
á Construction lawyer, Bob Garrity, approved by the School Committee on January 11, has been very helpful on the RFP and contract.
á Mark Lanza has reviewed the RFP and found it to be in good legal form.
á The RFP is done and ready to go out on Monday. Eric Sheffels complimented KVA on the RFP and Mary Lentz in recommending Bob Garrity to the HSBC.
á Eric explained that there are three liquidated damages dates tied to three possible move-in periods. The team is moving full speed ahead with the goal of moving into the new school buildings over the winter holiday break in Dec. 2011. If that dates slips then the move would take place during Feb. 2012 vacation, or April 2012. Dr. Burton assured the HSBC that there would be full cooperation to move when the buildings are ready. The group agreed that the calendar would not be changed. Moving over a 9-day vacation period is feasible.
Motion: A motion to appoint a CM Selection Committee composed of Joy Buhler, Joe Lewin, Steve Millington, John Moynihan, David Saindon, and Eric Sheffels was made by Mary Lentz and seconded by Josh Bekenstein.
Vote: The motion was approved unanimously – 9 in favor; 0 opposed.
The Selection Committee will schedule and post interview sessions after February 10.
A presentation for CM candidates is scheduled for Wed. Jan. 27 at 9:00 am in the Commons conference room.
4. KVA Contract – On Jan. 14 the School Committee approved Amendment 3 to KVAÕs contract for the remainder of the project.
5. HMFH Contract – David and Steve reported we are Òpretty closeÓ to finishing the HMFH contract. David thanked Steve and HMFH for Ògoing 100 mphÓ over the last few weeks.
Design Update
1. Neighborhood site visit – David reported that the neighborhood meeting on Saturday, Jan. 9 was very well attended. Attending from the HSBC were Steve Millington, David Saindon, John Moynihan, David Lash, Jennifer Steel, Eric Sheffels and the WWTP consultant Don Martinage. The WWTP location was staked out and the height of the building was demonstrated. Don talked about new WWTP technology. The neighbors did not express major concerns about the WWTP location. An off-site visit to a WWTP in Wilmington will be scheduled later. Most of the discussion centered on concerns about parking during construction. Pat Tutwiler is forming a task force to address the limited parking during construction. Pat reported that Jan. 22 is the deadline for applying. He expects to set up a meeting soon.
2. Site Logistics update – David reported that he, Pat Tutwiler, Scott Parseghian, John Moynihan, and Pat Morris met to discuss site utilization during construction. Topics covered were school hours, communications, cross-walks, parking, police, fire, site signage, fire drills, security and many other things. Dianne reminded the group that many other organizations use the playing fields and should be kept informed too.
3. Pool project coordination – David reported that a meeting was held on Friday, Jan. 15 with the Community Pool group. Attending were David, Lea, Gary Burton, Scott Parseghian, Cherry Karlson, Ben Downs, Kelly Pierce, and Carl from DRA to discuss the parking lot and construction coordination. The following points were covered:
á Pool project schedule is March/April – November 2010.
á There will be no shared parking during the construction of WHS.
á Pool will have its own septic system.
á There is no plan to change the policy for shared parking once the WHS project is completed.
á Some pool scope is on high school property, like handicap parking spots.
á Sidewalk on pool side of driveway is needed (it is there now and leads to crosswalk at light).
á Construction parking will be on pool property.
4. Site Plan/VE – Frank Vanzler reported that a meeting was held on Jan. 13 to go over the site plan relative to our cost cutting. Attending were Aaron from Nitsch and Mary from CSS, Steve, Eric, Jennifer, John M., Lea, and Frank. Frank said that the landscape architect had incorporated all of our changes, simplified grading, changed materials from bluestone to concrete pavers, eliminated trees and shrubs, eased maintenance, deleted irrigation system (will use drought tolerant plantings). We challenged Nitsch to eliminate granite curbs if possible, use sloping curbs where appropriate, and use vertical curbs only where absolutely necessary. The fence on the open lot was removed and field will be seeded with wildflower mix.
5. Upcoming design meetings
á Security meeting is scheduled for Jan. 22.
á Energy meeting will be scheduled in Feb.
á Technology and Communications (Leisha Simon and others)
á Performance space (CAPA and others)
á Athletic space (Boosters and others)
Motion: A motion was made by Mary Lentz and seconded by David Lash to approve the minutes to HSBC meeting #89 held on Jan. 7, 2009.
Vote: The motion was approved: 7 in favor, 0 opposed, 2 abstained.
Adjournment – The HSBC adjourned at 9:15 pm.
Special meeting with Planning, BoH, and ConCom – Thursday, Jan. 28 at 8:15 pm in Large Hearing Room
Next regular meeting – Thursday, February 4 at 7:00 pm in the Commons conference room at WHS.
Observers: Anne Harris, Olivia Harvey, Bill Huss, Enrique de los Reyes, Connie Saiensa, Ellen Tohn
Comments from the public: Ellen Tohn and Connie Saiensa thanked the HSBC members for their years of work.