Thursday, October 29, 2009
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Dianne Bladon, Brian Chase, Jim Howard, Fred Knight, David Lash, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels
Absent: Josh Bekenstein, Jennifer Steel
HMFH Team: George Metzger, Steve Millington
KVA Team: David Saindon
Ex Officio members: Gary Burton, Louis Jurist
Call to order – HSBC Chairman, Lea Anderson, called the HSBC meeting to order at 7:06 p.m.
Special Matter - Brian Chase showed the HSBC the model of a new Wayland High School created by his nine-year-old son, Trevor. The HSBC agreed that it was a beautiful model and asked Brian to thank Trevor.
General Project Update:
David Saindon reported that:
á CM at Risk application was submitted to the Inspector GeneralÕs office on Oct. 16th. The IGÕs office has 15 days to respond that the application is complete and another 30 days to rule on the application.
á David attended a Boston Society of Architects session on CM at Risk. Michael Lambert from DCAM (Division of Capital Asset Management) spoke very favorably about the benefits of CM at Risk.
á MSBA has made its first reimbursement payment to the Town of Wayland for the Feasibility and Schematic Design phase. The total payment was $311,477. Wayland is receiving 40% reimbursement on the current phase.
Lea reported that:
á Wayland has received the execution copy of the Project Scope and Budget Agreement (PSBA) from MSBA. Mark Lanza, Town Counsel, is reviewing it. We will try to get it signed before Special Town Meeting. Dianne Bladon will post the PSBA and attachments on the HSBC website.
Steve Millington and Lea reported on the informal meeting with the Conservation Commission on Oct. 28th.
á Aaron Gallagher and Dave Conway, civil engineers from Nitsch Engineering, and a sub consultant from LEC attended the meeting along with Steve, Lea, and Jennifer. LEC is investigating the stream/drainage ditch.
á We were scheduled for 10 minutes, but stayed for nearly an hour.
á Dave Conway made a simple presentation of the plan stressing the green elements, and the swapping of the building and parking lot location.
á Concom members were very interested in the design and site plan. We were informed that they are interested in wellhead protection, ground water, Òpinch pointsÓ, storm water, LID and pretreatment, deicing and snow management, salt, science waste. low flow fixtures, landscaping with no irrigation, storm water management during construction as well as after, run off from parking lots and playing fields.
á Some Concom members asked that we show leadership in green design and do an exemplary job in protecting resource areas.
á There are three areas to address:
- stream status
- storm water
- wetland vegetation
á We were informed that the Commission does not approve wetland vegetation from Nov. through April.
á Concom will hold two meetings in Dec. (3 and 17). Nitsch will schedule an ANRAD (Abbreviated Notice of Resource Area Delineation) on stream status and storm water in December.
á Concom chairman, Roger Backman, remarked that we are all on the same team here. He asked about funding for a peer review. (Funds are available in our budget for this.)
Communications Update – Dianne Bladon reported the following:
á Website has been updated with questions and answers from the forums.
á Display boards have been distributed to all five schools, the library, and town building.
á Mailer is being printed and will go out on the same day as the warrant.
á Guest column will be edited to include forum information and will be submitted to the Crier this week.
Lea informed the group that the Finance Committee chairman has asked that the HSBC consider holding another forum after the warrant booklet comes out. The third forum is scheduled for Thursday, Nov. 12th at 7:30 pm in the large hearing room of the Town Building.
Request for information on ÒstopgapÓ and benchmarks - Lea reported that there have been requests for information on an updated ÒstopgapÓ project, repair projects, and benchmarks relative to other schools. This request has come from Fincom during the writing of the warrant comments, as well as others who remember the 2004 study. David Saindon reported that he and Frank had prepared an updated stopgap when the comparative design cost estimates were being developed. He has since revised the estimate relative to the current project scope and budget. David reported that his estimate is $62.3 million. His analysis of assumed exclusions totals about $11 million. At 31% reimbursement (best case) on a future project, the cost to the town for ÒstopgapÓ is estimated to be $46.4 million. The cost to the town of the proposed project is $45.8 million.
Dianne reminded the group that Turner produced a report in 2006 listing repair items. It was a list that was never turned into a project plan. We want to tell people what we know, but we do not have a repair plan budget. All we know is that $14 million worth of repairs over a three year period triggers ADA compliance. We donÕt know how many other triggers there are.
Discussion followed:
á The stopgap estimate sounds high. What is the scope?
á Scope includes renovation with a complete code upgrade (ADA, Title 9, seismic, fire alarms and sprinklers, air quality, storm water management), three new classrooms, rehabbed science labs, WWTP, roofs, some plumbing. No classrooms enlarged or reconfigured.
á Is stopgap the right word? Should it be Òbring up to codeÓ?
á Stopgap does not meet the ed spec.
á There is a new structural code - 7th edition of building code.
á Stopgap answers the question, what would renovation cost? There is an infinite number of small projects and we donÕt know what that would cost.
á Time kills you in cost and the stopgap would take a lot of time.
á The conclusion is the same as last time. Stopgap with the best case reimbursement from the state is about the same cost as a new school, but does not meet the educational spec or MSBA standards.
Dianne was asked to post the official budget from the Project Scope and Budget Agreement. She will also write up a summary of our discussion on alternative projects.
Benchmarks –David discussed information he took off the MSBA website. There was some skepticism expressed about the consistency of the data at this point. If the data is correct, Wayland is right in the middle of the five high schools in terms of cost per square foot or cost per student. Lea was asked to show the data to the Fincom, but the group was not comfortable posting it on the website, as we cannot validate it. It was pointed out that the best benchmark argument is that the state would not approve a project that is out of line.
Preparation for Special Town Meeting – The group discussed the following:
á Louis Jurist will make the motion at STM and Lea will speak to it.
á There are no plans to have a PPT presentation due to the poor quality of visual presentations in the field house. The seven sets of boards will be displayed around the field house.
á It must be made clear that the town needs to authorize the whole budget ($70.8 million) even though the incremental amount the town will pay is $45.1 million.
Key dates are:
á 10/30: 7:30 am, WHS PIE with HSBC presentation
á 11/2: Warrant is mailed; HSBC mailing with STM information
á 11/9: BoS Warrant hearing
á 11/12: 7:30 pm, third HSBC forum in large hearing room
á 11/15: 2:00 pm, tour of WHS
á 11/17: Special Election for debt exclusion ballot question
á 11/18: 7:30 pm, Special Town Meeting
á 11/19: 7:30 pm, Special Town Meeting continues if necessary
Motion: A motion was made by Cindy Lombardo and seconded by Mary Lentz to approve the minutes to HSBC meeting #85 held on October 15, 2009 and to approve the documented questions from the public forums held on Oct. 15 and Oct. 20.
Vote: The motion was approved unanimously : 10 in favor, 0 opposed
Adjournment – The HSBC adjourned at 8:46 pm.
Next meeting – Public forum on November 12 at 7:30 pm in the large hearing room
Observers: Sam DiSavino, Nick Hoey
Comments from the public:
á Sam DiSavino asked the HSBC to reconsider the location of the Waste Water Treatment Plant and consider locating it near the Field House. The neighbors are concerned about the proximity of the WWTP to their houses and the potential for odors.
á Nick Hoey, a 2000 graduate of WHS and Local 275 carpenter, expressed his support for the project and gave the HSBC a list of contractors.