Thursday, April 9, 2009
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Brian Chase, Jim Howard, Fred Knight,
Mary Lentz, Joe Lewin, Eric Sheffels
Absent: Lea Anderson, Josh Bekenstein, Dianne
Bladon, David Lash, Cindy Lombardo, Jennifer Steel
HMFH Team: George Metzger, Steve Millington
KVA Team: Frank Vanzler
Ex Officio members: Gary Burton, Louis Jurist, Pat
Tutwiler, Allyson Mizoguchi
Call to order Ð HSBC Acting Chairman, Joe Lewin,
called the HSBC meeting to order at 7:38 p.m.
Update on MSBA Discussion
(4-3-09)
¯ Frank gave update on last
discussion with MSBA with David Saindon
¯ Reviewed progress on Ed
Spec. Also being reviewed with
School Committee. Submitted draft
Ed Spec to the MSBA after meeting with the School Committee.
¯ How will difference in SF
variances be handled? Ð town must be able to explain
¯ Summary of current spec: Big
differences in Special Ed, PE, and Fine Arts
¯ No Vocational Ed. Wayland has more science.
¯ Wayland has high historic
participation rates
¯ State only interested in what
they will pay for
¯ MSBA feasibility Ð willingness to
reimburse for the old study Ð David Saindon putting together rationale
¯ Preliminary budget statement
format received from MSBA: Wayland needs to show current staffing; projected
staffing. Gary working on
completing this. Final format to be
sent later by MSBA.
Update on School Committee
Discussion Ð Eric Sheffels, Jim Howard, Steve Millington, and Frank Locker
attended the meeting on Monday April 6
¯ Frank went through specs and
differences with state prescribed numbers
¯ School Committee authorized
giving MSBA the draft ed spec to get feedback
¯ School Committee not comfortable
with project significantly greater than what is reimbursable by the state
¯ Need more information regarding
utilization of existing athletic space and benchmarks to see how other
districts are using their athletic space
¯ Do not want to take square feet
from core academics to support athletics
¯ Consider double or multi use
spaces so as to overlap space needs
¯ Concern about size of commons
o Consider utilizing flex space to
compensate.
¯ Discussed Waycam numbers as part
of the high school
Review of Revised Ed Spec. and
Summary Page
¯ Continued concern about Commons
size and seating as well as serving areas
¯ Concern about size of library Ð
too small
¯ Program (excluding athletics)
should be 141,000 gross s.f. (171,000 Ð 30,000)
¯ Deal with athletics program and
field house separately
¯ Review program and field house. See how they can match up and minimize
new construction.
Discussion of Budget for
Athletics
¯ KVA presented preliminary
estimate of $5,672,000 for 19,800 s.f. new athletic building.
¯ HMFH estimated that a VERY
preliminary cost to renovate the field house today, based on the 2004 scope is
$4.5 million.
¯ Expect that MSBA will fund $5.6
to $6 million in total for athletics.
¯ Goal is to have program fit the
budget including renovation of the field house.
¯ Separate athletics from academics
in negotiations with MSBA
Conceptual Design incorporating.
Ed. Space
¯ HMFH presented a conceptual
design based on the current ed spec.
¯ Single structure
¯ 2 story building and only one
Phase construction
¯ Follows Frank Locker bubble
diagram in form
¯ Built in the front parking area.
¯ Relocate drop off and parking to
back
¯ Move parking in well area also to
the back.
¯ Parking area will be higher than
school (5 to 6 feet). Will need to
deal with the transition.
¯ Will need temporary parking
during construction
¯ HMFH needs site plan for the new
pool Ð KVA to contact pool group
¯ HSBC direction to HMFH as they
continue to work on this design
o Adjust given elimination of third
station and smaller athletics
o Try to retain and rehab admin Ð
26,000 sf building
o Try to keep admin building during
construction
o Need to adjust location of
auditorium
Next Steps
¯ Reviewed KVA 3 week look ahead
¯ Constraint should be single phase
construction
¯ Update 3a Ð 2 building solution
¯ Update Rehab alternative of
existing buildings
¯ Review matrix again that was used
last time for evaluation. KVA to bring next week. Needs to be adjusted to reflect Futures
Team rankings.
Motion: A motion was made by Mary Lentz
and seconded by Jim Howard to approve the minutes to HSBC meeting #67 on April
2, 2009.
Vote: The motion was approved Ð 6 in
favor, 0 opposed.
Comments from the Public
Adjournment Ð The HSBC adjourned at 9:40 p.m.
Next meeting Ð Thursday, April 16 at 5:30 pm in the Commons
conference room at Wayland High School.
Observers: Betsy Brigham, Ken Isaacson,
Lori Frieling