Thursday, February 12, 2009
Wayland Town Building
School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Josh Bekenstein,
Dianne Bladon, Steve Breit,
Brian Chase, Jim Howard, Fred Knight, David Lash, Mary Lentz, Joe Lewin, Cindy
Lombardo, Eric Sheffels, Jennifer Steel
HMFH Team: George Metzger
KVA Team: Frank Vanzler, David Saindon
Ex Officio members: Gary Burton, Louis Jurist
Call to order Ð HSBC Chairman, Lea Anderson, called
the meeting to order at 7:37 p.m.
Enrollment Update - Lea informed the group that Dr. Burton has received a
letter from the Massachusetts School Building Authority (MSBA) recommending a
design enrollment of 900 students.
Wayland met with the MSBA on Dec. 11, 2008 to present its enrollment
analysis. MSBA requested more
background on private school enrollment and planned development in Wayland,
which was sent to MSBA in January.
While the HSBC was recommending a number between 930 and 1050, the
MSBAÕs number was in the 800s. The
MSBA space allowance for a school of 900 students is 171,000 square feet. The Wayland School Committee approved
the design enrollment of 900 at its Feb. 9th meeting and directed
Dr. Burton to send the signed agreement back to MSBA.
David Lash reminded the
group that other communities have presented cases for space based on reasonable
educational program needs. MSBA
stated in its recent presentation to the MMA that Òif your educational plan is
reasonably in excess of the guidelines, we will accommodate.Ó
Articles for Town Meeting
1. Feasibility Study/Schematic Design Funds
The HSBC reviewed the
warrant article for Feasibility Study/Schematic Design funds. The School Committee voted on Monday
night, Feb. 9 to reduce the amount requested due to the enrollment number
coming in at 900. The original
estimate for costs was based on 1,000 students.
The revised estimated
cost for a Feasibility Study and Schematic Design is now $1,026,000, based on 171,000 s.f. Because the town already appropriated
$300,000 in 2007, the amount requested in the warrant article is $726,000 (down
from $900,000). We were told to
expect 40% reimbursement on this phase.
State
reimbursement at 40% of $1,026,000 would be $410,400
Town
portion would be 60% o $615,600
Already
appropriated $300,000
Balance $315,600
The town is required to
authorize the entire amount of $726,000 even though the additional amount to be
expended by the town is projected to be no more than $315,600. This analysis does not take into account
the value of the prior study at $355,000, some of which is likely to be useful
and reimbursable.
2. Indemnification of MSBA
Lea reported that Town
Counsel, Mark Lanza, recommended that a warrant
article be submitted for Special Town Meeting regarding the indemnification
language in the Feasibility Study Agreement (FSA). It must be authorized by a town meeting
vote in order to be enforceable against the Town. Mark spoke with George Driscoll, Deputy
General Counsel for the MSBA, and suggested revised language to the FSA. Mr. Driscoll will not agree to
amend the indemnification clause to make it 2-sided. He said that he has had the same request
from other municipalities. Mr.
Driscoll understood the reason for the town meeting vote authorizing the Town
to indemnify the MSBA. The
article has been inserted by the Board of Selectmen in the STM Warrant.
Eric Sheffels
expressed concern that while the indemnification language might be acceptable
for the Feasibility Study/Schematic Design phase, it has the potential to cause
substantial harm to the Town in the later stages of the project. He suggested that we should stand up for
home rule and talk to Tom Conroy regarding changes for a future contract.
Revised Charge Ð The HSBC
reviewed the Revised Supplemental Charge to the HSBC as approved by the Wayland
School Committee on Feb. 9th.
The revised charge updates the schedule and takes into account the MSBA
process. The previous charge was
last updated in April 2006.
Feasibility Study/Schematic Scope Ð David Saindon reported that he and Frank Vanzler had met with George Metzger and Steve Millington of
HMFH on Feb. 3rd to begin to understand the previous feasibility
work and to develop a scope and schedule.
He presented a matrix of tasks as defined by the MSBA grant program for
the Feasibility Study and the Designer Contract for the Schematic Design. The scope matrix included work addressed
in the 2004 Preliminary Design, as well as planned updates and analysis in the
Feasibility Study and Schematic Design as defined by the MSBA.
Discussion followed:
á
This makes the
case for reimbursement of the previous study. Some of the tasks are partially
complete.
á
Change the term
ÒcompletedÓ to ÒaddressedÓ in the matrix.
á
The more time
we spend on Feasibility Study, the less time for the Schematic Design, given
the Fall 2009 goal.
á
This is a very
aggressive schedule. Given the MSBA
unknowns, it is a very optimistic schedule.
á
The best
projects have aggressive schedules.
LetÕs keep moving.
á
It is a
rational schedule, but it has no ÒfloatÓ.
Next steps:
á
HSBC will meet
in one week (2/19) to review the 2004 study in depth.
á
The schedule
will be Òblown upÓ to show what we need to accomplish week by week.
á
KVA will look
at initial site investigation and determine what needs to be done and when.
á
KVA will follow
up with Water Dept. on plans for well tests on WHS site.
Action items for HMFH
include:
á
Provide MSBA with
required documentation for designer selection approval.
Motion Ð A motion was made by Mary
Lentz and seconded by Joe Lewin to approve the
minutes to HSBC meeting #61 on January 29, 2009.
Vote Ð The motion was approved
unanimously Ð 13 in favor, 0 opposed
Adjournment Ð The HSBC adjourned at 9:15 p.m.
Next meeting Ð Thursday, February 19 at 7:30 pm
in the School Committee conference room
Observers: Malcolm Astley,
Ken Isaacson, Chris Reynolds, Richard Stack, Lisa Valone