Thursday, October 30, 2008
Wayland Town Building
School Committee Conference Room
HSBC members: Lea Anderson, Dianne Bladon, Steve Breit, Fred Knight, Jim Howard, David Lash, Mary Lentz, Joe Lewin, Eric Sheffels
Absent: Josh Bekenstein, Brian Chase, Cindy Lombardo, Jennifer Steel, Karen Talentino
HMFH Team: George Metzger
Ex Officio members: Gary Burton, Louis Jurist
Call to order Ð HSBC Chairman, Lea Anderson, called the meeting to order at 7:43 p.m.
MSBA Update Ð Lea reported on the following meetings that had taken place since the last HSBC meeting:
¯ Sept. 9 Ð Designer Selection review at MSBA Ð George Metzger proposed the HMFH team to MSBA and reviewed the 2004 Preliminary Design work. Attending from Wayland were Gary Burton and Dianne Bladon. George reported that HMFH is working on another project that is progressing with MSBA, but that there has been no approval in writing from MSBA. Wayland has not heard back on HMFHÕs approval for the Wayland High School project.
¯ Sept. 15 Ð Wayland School Committee meeting Ð Lea and Dianne informed the Wayland School Committee of the HSBCÕs recommendation to continue with HMFH Architects. The WSC approved the request.
¯ Oct. 16 Ð Meeting at MSBA - Lea, Joe, Eric, and Gary met with Mary Pichetti at MSBA to discuss a way forward with the OPM selection.
Eric reported on the discussions with Mary Pichetti. The contract has proved problematic for many OPMs including the HSBCÕs first choice of Turner and second choice of KVA. Turner has been very honest with Wayland from the start that they have issues with the contract. A few OPMs have signed the contract for the Feasibility phase, but no one has signed for the construction phase. The issues have to do with the MSBAÕs desire to have a common contract for all OPMs and the non-traditional allocation of responsibilities between the designer and the OPM. The contract is owner friendly, but not OPM-friendly, especially in the area of warranting specs. Some OPMs are saying that OPM costs could double if they are required to take on the risk allocation defined in the contract.
The state is aware that they have a problem and is working to resolve it. They have asked the AGC (Association of General Contractors) to facilitate a conversation between OPMs and MSBA.
Eric and Joe have offered their expertise to help MSBA and OPMs resolve this problem.
The Designer contract is just out. HMFH is just beginning to look at it. MSBA is a brand new agency with brand new contracts. None of this has been tested before.
Eric feels that the best case for resolving the contract issues is 6 months. Some OPMs are willing to sign the contract for the Feasibility phase, but will have to sign again for the construction phase. Turner has informed Eric that they cannot get E & O (errors and omissions) insurance even for the feasibility phase. TurnerÕs president has told Wayland (and Belmont) that they should try to find another OPM so we do not lose more time. Turner expects to resolve these issues at some point and to be in the school building business, but does not want to hold us up anymore.
Eric recommends that we put Turner to the side and work down the list of finalists. Specifically he asked the HSBC for permission to (within the restraints of the procurement law and working with Joy Buhler, our procurement officer):
1. Contact the other three firms on our short list.
2. Allow Lea, Joe, and Eric to come back to the HSBC with a recommendation.
3. Proceed with the Feasibility Study when we find an OPM who meets our criteria and will sign the contract for that phase.
Comments from HSBC members were:
Updated MSBA Regulations - Lea informed the HSBC of a set of revisions to the MSBA regulations regarding no state funds for:
á athletic fields, outdoor tracks, stadia, bleachers, concession stands
á wastewater treatment facilities, sewers and water lines
á site remediation and clean-up
Written public comments will be accepted until Nov. 14th. Lea will work with the administration to write a statement to MSBA expressing our concern with the change that states no state reimbursement for, ÒAll costs associated with the design, construction, improvements, or repair of water lines, sewer lines, pumping stations, wastewater treatment plants or facilities, and septic systems.Ó
Enrollment Ð Lea informed the group that she has sent the MSBA the new October 2008 Enrollment Report that Joy presented to the School Committee a week ago. She also requested a meeting with MSBA for Wayland to present its enrollment information. Jeff Dieffenbach has updated his presentation discussed at the Sept. 4th meeting.
Dianne Bladon presented an analysis of Wayland children attending private schools over the past ten years. In January, 2005 voters did not approve a design project for Wayland High School. The vote occurred after the deadline for most private school admissions. Since that time, private school enrollment has increased significantly.
Dianne reported that in 1998 Ð 2004, on average, 7.24% of high school students chose alternatives to Wayland High School: private school, Minuteman, or home schooling. In 2008, that figure was over 12%, a 66% increase. District-wide, across all grades, just over 4% didnÕt choose Wayland Public Schools from 1998 - 2004. In 2008, that figure increased 92% to just under 8%.
Enrollment at Wayland High School peaked in 2006 and dropped in 2007 and 2008. However, if private school enrollment levels had not spiked, enrollment would have climbed for two more years before beginning to drop.
Enrollment at WHS would increase by about 40 students if the percentage of students choosing other schools went back down to where it was before the failed vote. Dianne suggested that this is another factor that should be presented to MSBA in our discussion.
David Lash reviewed his investigation of other systems that have come to agreement with MSBA on a design number for enrollment. David suggests that we shouldnÕt argue methodology with MSBA, but should talk more about the needs of the program.
Lea reminded the committee that their direction at the Sept. 4th meeting was to negotiate a number between 930 and 1050 with MSBA. The group did not change this direction.
Planning for Feasibility Study Ð The HSBC asked George if there are things we can proceed with without an OPM. George suggested that Frank Locker, a vision consultant, could help with strategic planning as a way to get started again. HSBC members commented as follows:
George was asked to put together a proposal on the Feasibility phase for the committee, including the financial implications of hiring Frank Locker to help with visioning. George asked the group to put together a schedule of possible milestones tied to town elections and town meetings. November 13th will be held as a possible meeting date and discussion with Frank Locker.
Other things Ð Eric informed the group that a large piece of land in Framingham (Danforth Farms) is being foreclosed. He asked if there is any interest in considering this for a WHS site. He thinks that the complexity of the current WHS site adds costs to the project. Might there be a way to build for less without the phasing costs we will have at the current site?
There did not appear to be much interest around the table in pursuing this idea, but others who were not at the meeting might have other thoughts.
Motion Ð A motion was made by Jim Howard and seconded by Dave Lash to approve the minutes of the HSBC meeting #56 Sept. 4, 2008.
Vote Ð The motion was approved unanimously Ð 9 in favor, 0 opposed.
Adjournment Ð The HSBC adjourned at 9:45 p.m.
Observers: Pat Abramson, Sam DiSavino, Harvey Montague, Lisa Valone