Thursday,
June 17, 2004
Wayland Town
Building
School
Committee Conference Room
Attendees
HSBC members:
Josh Bekenstein, Steve Breit, Jim Howard, Mary Lentz, Joe Lewin, Cindy
Lombardo, Eric Sheffels, Steve Tise
Absent:
Lea Anderson, Dianne Bladon, Brian Chase
Ex Officio
members: Joy Buhler, Gary Burton, Fred Knight,
Charlie Ruopp
Turner team:
Dick Amster, Julie Bezoetdebie
HMFH team:
Steve Friedlaender, George Metzger, Doug Sacra
Acting Chairman
Mary Lentz called the sixteenth meeting of the HSBC to order at 7:39 p.m.
- Options
Progress
Dick Amster
reported that representatives from both Turner Construction and HMFH Architects
met with the Wayland School Committee on Monday to review the proposed
educational program for the project.
He said that although the School Committee took no action on the program
at that time, they would be meeting again with Turner and HMFH on June 21 to discuss
the program in more detail.
Doug Sacra said
that HMFH wanted to confirm with the HSBC the community uses that had been
included in the program, noting that a total of 3,540 square feet were included
for both WayCam facilities and for community athletic storage, and that a
location would be identified on the site for space for a pool. A period of discussion followed as to
how these needs were determined, and it was agreed that HMFH would show these
community uses in schemes presented for HSBC consideration. Doug indicated that due to new regulations,
provision of sufficient space for parking will be a consideration in any
proposed re-use of existing facilities, noting that there are 380 spaces on
site now, with an estimated 520 needed for future use, according to projections
under current use patterns.
Steve
Friedlaender presented the methodology that HMFH is using for developing the
options as well as their respective costs and a feasibility analysis for
each. He then reviewed changes
made to each of the options to reflect major suggestions of members of the HSBC
at their last meeting. Scheme 1,
the plan that uses the maximum amount of existing space, was changed to leave
exterior walls of the lift-slab buildings in place, rather than move them out
to the edge of the roof overhang. This resulted in a net savings of
approximately $100,000. Steve
noted that in incorporating these changes there was no net change in
square-footage, as space was reprogrammed, by moving world languages classrooms
to the existing math/English building, and creating a new classroom building to
house math classrooms and science labs.
Doug Sacra indicated that in re-use of existing buildings, with or
without expansion, 6” x 6” structural columns would remain in classrooms, and
lack of daylighting would still be an issue. At the request of the Committee,
HMFH will provide floor plans to highlight placement of the structural columns
and will indicate which ones might cause problems under a plan to re-use
existing lift-slab buildings.
Steve then
reviewed changes made to Scheme 2, which was developed with phasing in
mind. He explained that Phase I
would involve demolition of the Commons and relocation of lunch service to the
fieldhouse. Phase II plans call
for creating of a two-story classroom building of approximately 60,000 s.f.,
with English and social studies rooms on one floor and science rooms on the
other. Phase III would involve
moving the world languages classrooms to the existing science building and some
as yet-to-be-determined shortage of classrooms when the three lift-slab
buildings are to be demolished.
Phase IV calls for construction of a classroom building near the
fieldhouse, followed by Phase V renovation of the existing fieldhouse, fine
arts, science and administration buildings.
Scheme 3 changes
were made to the design of the new building in order to retain a “campus feel”
for the school. Steve pointed out
that the footprints of the buildings were similar or identical to those in
Scheme 2, with the exception of the administration building. He said that doing so would facilitate
the cost comparison between Scheme 2 and Scheme 3, with Scheme 3 having a
shorter construction period than a plan involving more renovation of existing
buildings. Committee members
requested a cost-comparison of the campus design to a more traditional “box”
building as part of the analysis for this scheme.
In discussion as
to the further development of each of these options, Steve noted that all site
work will be considered in the price estimates for each of the schemes, and analysis
will include consideration of the phasing costs, disruption to the learning
environment, and student safety during construction. Cindy Lombardo commended HMFH for all their work in moving
the process along.
General agenda
items for the next three meetings were discussed. On June 24, HMFH will present refinements of the existing
schemes. Comments on phasing may
be provided as well, depending upon the amount of time the design team can
devote to such considerations. On
July 1, HMFH will present budgets, phasing and schedule of all three options,
as well as an analysis of the impact each scheme will have on the program and
an assessment of other qualitative differences. Only July 8, the Committee will hold a community forum where
an overview of existing conditions and educational programming will set the
context for a presentation of options for public comment. A final agenda for the forum will be
discussed on June 24.
Eric Sheffels
told the Committee that the Finance Committee would like a report at their June
28 meeting, and Mary Lentz told the Committee that the Selectmen were expecting
one in August.
Upon a motion
duly made (Cindy Lombardo) and seconded (Josh Bekenstein), the Committee voted
unanimously (8-0) to approve the minutes of HSBC meeting #15 on June 10, 2004.
The meeting was
adjourned at 10:00 p.m.
Observers: Pat Abramson, Milton Bailey, Judy Canty
Graves, Barbara Carter, John Dyer, Julia Leney, Anette Lewis, Margo Melnicove,
Charles Raskin, Richard Turner, Linda Segal,
Comments from
observers:
Suggestion to
find someone to record meetings for later broadcast on local cable station
Suggestion to
delay selection of options until July 15
Suggestion to
develop annual operating and long-term maintenance costs for the options
Suggestion to
consider designing a roof that is not flat
Suggestion to
calculate the energy cost differences between a block building and multiple
buildings
Question
regarding the cost of furniture, fixtures and equipment for each of the options
Suggestion to
use the area currently occupied by the Town Pool for affordable housing
Suggestion to
save the existing football field
Suggestion to
put drawings on the website after the July 1 meeting
Question on the
timing of the July 7 forum
Comments on
meeting protocol
The next regular
meeting of the HSBC is scheduled for Thursday, June 24 at 7:30 p.m. in the
Wayland School Committee conference room in the Town Building.