Thursday, June 10, 2004
Wayland High School
Commons Conference Room
Attendees
HSBC members: Lea Anderson, Josh Bekenstein, Dianne Bladon, Brian Chase, Jim Howard, Joe Lewin, Cindy Lombardo, Eric Sheffels
Absent: Steve Breit, Mary Lentz, Steve Tise
Ex Officio members: Gary Burton, Jane Ezbicki, Fred Knight, Charlie Ruopp
Turner team: Dick Amster, Julie Bezoetdebie
HMFH team: Steve Friedlaender, Doug Sacra
Chairman Lea Anderson called the fifteenth meeting of the HSBC to order at 7:40 p.m.
Joe Lewin reported that the contract for HMFH is ready for recommendation to the Wayland School Committee. The basic elements, such as scope and price, were settled a while ago. A few issues relating to the control of documents, liability language, and language referring to Phase I have been agreed to.
Motion – A motion was made by Josh Bekenstein and seconded by Cindy Lombardo to recommend the HMFH contract in the amount of $275,000 to the Wayland School Committee for approval.
The members of the sub-committee who worked on the contract were thanked for their effort.
Lea reported that the HSBC will make a progress report to the Wayland School Committee on Monday, June 14. The Board of Selectmen and the Finance Committee have been invited to send representatives to the 7:30 meeting. Dick Amster, George Metzger and Doug Sacra will attend and report on the Educational Program, Existing Conditions Report, and the schedule drivers. Fred will bring up questions on override timing.
The WSC will be asked to accept the Educational Program as a basis for the design team to proceed with the development of three options. It was noted that the acceptance of the program does not mean that changes will not be made as the HSBC learns of costs associated with satisfying the ed spec.
HSBC members are encouraged to attend the meeting.
- Existing Conditions
Doug Sacra reported that HMFH has
received the preliminary wetlands delineation from Alf Berry, information on
gas service from Keyspan, and other recent information (additional analysis of
current energy and water usage) this week that he would like to include in the
Existing Conditions Report. The
final report will be issued next week and copies will be made available for the
library and the report will be posted on the website.
It was noted that the HSBC white
paper will have to be updated when the new information is complete. HMFH will also produce an executive
summary as part of the final report.
- Tours
Doug reported that a small group
from Wayland toured Boston Latin High School on Wednesday. He is arranging a tour of the Capuano
School for WHS science teachers and any HSBC members who would like to see an
example of Green School design.
Gary Burton noted the benefit of seeing other schools and encouraged the
HSBC to take advantage of the tours if possible. A trip back to Groton Dunstable or to another high school
will be planned for a mutually agreeable time.
- Options Progress
Dick Amster reviewed a draft format for presenting option pricing, asking for feedback
from the HSBC in the next week. The following suggestions were made: show new vs. renovation and a total for each area; provide information on where a scheme is deficient relative to the program; check with Charlie Ruopp to make sure to include all “soft” items. Dick said that the HSBC will see a comparison of the families of options and the merits and deficiencies of each option family.
Doug reviewed the work done on the
option families since last week’s meeting. Scheme 1 (renovation of all existing buildings plus new
construction for science building, additional classrooms, auditorium and gym)
was discussed. Doug proposed a
renovation of the four lift slab buildings (Social Studies, Language, Science,
and Commons) that includes extending the walls 5’ to the edge of the slab to
gain interior space. The opinion
was expressed that the HSBC should also consider a renovation that leaves the
walls of these buildings in place and adds new space to make up the needed
square feet. This would allow the
HSBC to consider the presumed lowest cost option. The group agreed that
understanding the tradeoffs in educational quality for this and all options is
necessary. After much discussion
it was agreed that it would be a valuable exercise to see what is possible by
reconfiguring the interiors of the four buildings and leaving the exterior
walls where they are.
Doug showed the HSBC a revised Scheme 2 that groups common space in a new building, builds a new Science building and a new English/Social Studies building, and renovates four buildings (Field House, Arts, Administration, and Math/English), while demolishing the Language, Social Studies, Science and Commons buildings. A suggestion to revise this scheme by building one two-story Science/Social Studies/English building instead of two separate buildings was made, the assumption being that one larger building is less costly than two buildings. Steve Friedlaender pointed out that the combining of common space in one building is very efficient and saves significant square feet from the earlier Scheme 2. The group discussed the notion of campus relative to this scheme. It was noted that placing an auditorium in a building detached from the music department is problematic, because it requires moving large instruments around for every concert. In a brief discussion on phasing, it was agreed that Scheme 2 would be easier than Scheme 1 on this particular issue.
Lea asked for feedback on a draft press release on the upcoming community forum on July 8.
Minutes – A motion was made by Cindy Lombardo and seconded by Joe Lewin to approve the minutes of HSBC meeting #14 on June 3, 2004.
Vote – Eight in favor; none opposed.
The meeting was adjourned at 10:10 p.m.
Observers: Pat Abramson, Judy Canty Graves, John Hilliard, Margo Melnicove, Heather Pineault, Lynda Rosenthal, Linda Segal, Bill Whitney
Comments from observers:
Suggestion to move HSBC meetings to Selectmen’s Room for live broadcast
Question on timing of override
Question on forum dates
Suggestion to consider rearranging gym and commons in Scheme 2
Suggestion to consider sequencing of construction
The next regular meeting of the HSBC is scheduled for
Thursday, June 17 at 7:30 p.m. in the Wayland School Committee conference room
in the Town Building.