Thursday, March 11, 2004
Wayland School Committee Conference Room
Attendees
HSBC members: Lea Anderson, Josh Bekenstein, Dianne Bladon, Steve Breit, Jim Howard, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels, Steve Tise
(Absent: Brian Chase)
Ex Officio members: Gary Burton, Jane Ezbicki, Fred Knight, Allyson Mizoguchi, Charlie Ruopp
Turner team: Dick Amster, Julie Bezoetdebie, Bob Ho
HMFH team: George Metzger
Chairman Lea Anderson called the seventh meeting of the HSBC to order at 7:35 p.m.
Room Use Analysis – Joyce Lauer presented her analysis of room use at Wayland High School.
Dick Amster reported on the activities of HMFH and Turner over the past two weeks:
- Meeting with Faculty on 3/1/04
- HMFH/TCCo working meeting on 3/2/04
- Meeting with Town Surveyor and Conservation Commissioner on 3/2/04 (Julie reported that Park and Rec has hired a consultant to mark the wetlands at WHS.)
- Meeting re WMS experience on 3/8/04
- Meeting re communications matrix on 3/8/04
- User programming meetings (WHS Administration, Guidance, P.E., SPED, Math, Language on 3/10/04 and Art/Music, Athletics, Media & Technology (library), Technology on 3/11/04)
Dick reported on upcoming activities:
- User programming meetings (Social Studies, English, Science, Central Administration on 3/17/04)
- User programming meetings not yet scheduled for WHS support staff, custodians, facilities management and maintenance, cafeteria staff, METCO staff, community users, students
- Public forum on 3/25/04 Dianne reviewed the agenda for the first public forum to be held in L1 at WHS at 7:30 p.m. preceded by a tour at 6:30 p.m. The agenda is:
Welcome and status update - Lea
Highlights of educational program – Charlie
Meet the architects – George and HMFH team
Meet the project managers – Dick and TCCo team
Plans for the coming months –Lea
Question and Answer
Status of documents:
- Julie reported on the documents she has found at MIT and in Town Departments
- TCCo contract: Dick will send comments on the latest version of the PM contract to Lea on 3/12. When he hears back, he will submit contract to his boss.
- HMFH contract: Dick will submit his comments on HMFH contract to Gary who will forward them to Mark Lanza. Gary will ask Mark to send latest version to Joe, Eric, and Steve before the weekend. Gary will try to send George a version for review by 3/19.
George presented a condensed work plan. He was asked to provide a schedule of key benchmarks.
New business:
- George proposed that informational sessions be offered on critical planning, design, and construction issues. The HSBC agreed that advertising the information sessions to the public would be useful. Information sessions will be held at the High School as follows:
o Green, High Performance Schools 4/8/04 7:30 – 9:30 p.m.
o Educational Deficiencies at WHS 4/15/04 6:30 – 7:30 p.m. (prior to mtg.)
o Construction Challenges 5/20/04 6:30 – 7:30 p.m. (prior to mtg.)
o Best Practices to be determined
- George presented a memo listing the HMFH consultant team. Steve Tise and George will discuss the landscape architect one more time before the list in finalized.
- George proposed a stakeholders meeting that includes town boards, community groups, faculty representatives, students, administration. The purpose of the meeting would be to solicit input from various groups to help the HSBC develop goals. There was much discussion on whether this group should come to some consensus on goals. It was the general consensus of the HSBC that the concerns or expectations of the various community groups would contribute to the HSBC’s development of goals and priorities. It is also an opportunity to continue the open process of involving many people in the work of the HSBC.
Dianne, Gary, and George will get together to identify the groups to be invited and try to define the meeting.
- Lea reviewed the communications matrix. Based on the advice of the School Dept.’s attorney, Gary will see that all HSBC listserv messages are copied and kept in a notebook in Central Office. He will also post the listserv existence and web site address at the Town Building bulletin board. The group agreed that the list serv would be used to post approved minutes, agendas, and final documents that have been approved by the HSBC. It will not be used for whole group debate on issues that must be discussed in open meetings.
- Lea related the request of Jeff Dieffenbach, Chairman of the WSC, for the HSBC to take into consideration the likely need for two modular science classrooms for the fall of 2005.
Discretionary spending – A motion was made by Cindy Lombardo and seconded by Josh Bekenstein to authorize Lea Anderson to sign for expenditures of not more than $5,000 per item out of contingency funds as necessary between meetings.
Vote – Ten in favor; none opposed.
Minutes – A motion was made by Steve Tise and seconded by Cindy Lombardo to approve the minutes of HSBC meeting #6 on Feb. 26, 2004 and the special meeting of the negotiating team on Feb. 26, 2004.
Vote - Ten in favor; none opposed.
The meeting was adjourned at 10:40 p.m.
The community forum is scheduled for Thursday March 25,
2004 at 7:30 p.m. in L1 at the High School. A tour of the High School is scheduled for 6:30 that evening
starting in the Commons.
The next regular meeting of the HSBC is scheduled for Thursday, April 1, 2004 at 7:30 p.m. in the School Committee Conference Room.
Observers: Sid Bowen, Joyce Lauer, Margot Melnikov, Heather Pineault, Kim Reichelt, Linda Segal