High School Building Committee (HSBC) Meeting #3 Minutes

Thursday, February 5, 2004

Wayland School Committee conference room

Attendees

HSBC members: Lea Anderson, Josh Bekenstein, Dianne Bladon, Steve Breit, Brian Chase, Jim Howard, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels, Steve Tise

Ex Officio members: Joy Buhler, Gary Burton, Fred Knight, Joe Madden, Allyson Mizoguchi

Turner team: Dick Amster, Julie Bezoet de Bie, Bob Ho

Chairman Lea Anderson called the third meeting of the HSBC to order at 7:30 p.m.

Turner Welcome – Lea welcomed the project team from Turner Construction selected by the HSBC at its 1/29 meeting. She reported that a contract was being prepared and that she would come back to the HSBC for a formal recommendation to the Wayland School Committee once the contract is complete and has been reviewed by Town Counsel.

Architect Selection Discussion – The group discussed the six architectural firms still being considered for the Wayland High School project. Experience in the market, clear organization of services, depth of services, and clarity of proposal were some of the characteristics considered. The HSBC ranked the six firms as follows:

1. HMFH

2. Design Partnership of Cambridge

3. Office of Michael Rosenfeld

4. SMMA

5. Olsen Lewis Dioli & Doktor

6. DRA

Motion - A motion was made by Eric Sheffels and seconded by Mary Lentz to interview HMFH, Design Partnership of Cambridge, Office of Michael Rosenfeld, and SMMA over two nights, Wednesday February 11 and Thursday February 12.

Vote - Ten in favor; one opposed.

Preparation for architect interviews - The HSBC agreed to review the architect presentation format and questions prepared by Dick Amster so that they could be sent to the four finalists prior to the interviews.

Volunteers offered to check references using the questions composed by Steve Tise as follows:

HMFH – Mary Lentz

Design Partnership of Cambridge – Lea Anderson

Office of Michael Rosenfeld – Cindy Lombardo

SMMA – Lea Anderson

Review of Turner discussions - Joe Lewin and Eric Sheffels brought the group up to date on the evolution of a proposed agreement with Turner. They reported that Turner had been accommodating in refining their fee proposal to a range that was acceptable to the HSBC, given the very tight budget for Phase 1. It was reported that a contract for $60,000 for project management services will be forthcoming to be voted by the HSBC for recommendation to the Wayland School Committee.

The meeting was adjourned at 9:55 p.m.

The next meetings (architect interviews) are scheduled for Wednesday Feb. 11 at 7:00 p.m. and Thursday Feb. 12 at 7:00 p.m. in the School Committee conference room on the second floor of the Wayland Town Building.

Observers: Sid Bowen, Heather Pineault