High School Building Committee (HSBC) Meeting Minutes

Thursday, January 22, 2004

Wayland High School commons conference room

Attendees

HSBC members: Lea Anderson, Josh Bekenstein, Dianne Bladon, Steve Breit, Brian Chase, Jim Howard, Mary Lentz, Joe Lewin, Cindy Lombardo, Eric Sheffels, Steve Tise

Ex Officio members: Gary Burton, Jay Chandler, Ed DeHoratius, Jane Ezbicki, Fred Knight, Allyson Mizoguchi, Wayne Ogden, John Plunkett, Charlie Ruopp

Chairman Lea Anderson called the first meeting of the HSBC to order at 7:35 p.m.

Wayland School Committee Vice Chairman Lori Frieling welcomed members of the HSBC to the first meeting. Members and visitors introduced themselves.

Project Overview – Lea Anderson reviewed the report of the High School Study Committee (HSSC).

HSBC Charge – Fred Knight presented the Charge to the HSBC. He suggested adding a method, possibly another list server, for enhancing public communication. He raised questions for discussion on the role of the HSBC in helping to define educational requirements, informing the community, and determining the criteria for success of the high school project.

Proposals for Project Manager and Architect – The group discussed at length the pros and cons of hiring a project manager prior to hiring an architect. It reached consensus to proceed with interviewing project managers before architects. Many questions about the scope and cost of Phase I were raised. It was suggested that a portion of the fee be held in reserve given the uncertainty of the documentation for the existing conditions assessment.

The group discussed criteria for selection and proceeded to narrow the list of nine project managers to two finalists and the list of 17 architectural firms to six finalists.

The project manager finalists are:

RF Walsh

Turner

The architectural firm finalists are:

Design Partnership of Cambridge

DRA (Drummey Rosane Anderson)

HFMH Architects

Office of Michael Rosenfeld

Olson Lewis Diolo & Doktor Architects

SMMA (Symmes Maini & McKee)

The HSBC discussed the process for hiring and the importance of developing a structure for interviews. Dr. Burton offered to be the repository for reference gathering. HSBC members with input on project manager and architect references will forward that information to Dr. Burton in advance of interviews.

The meeting was adjourned at 10:35 p.m.

The next meeting is scheduled for Thursday, Jan. 29 at 7:00 p.m. in the School Committee conference room on the second floor of the Wayland Town Building. The two project manager finalists will be interviewed at this meeting. Tuesday, Feb. 3 and Thursday, Feb. 5 are scheduled for architect interviews.

Observers: Sid Bowen, Lori Frieling, Bob Gordon, John Hillard, Joyce Lauer, Margo Melnicove, Linda Segal, Mark Santangelo, Marcus Springer, Bill Whitney