Wayland Public Schools: High School Building Committee

WaylandSchool Committee.org
	Welcome to the High School Building Committee (HSBC)
Existing Site		2004 Proposal

What's new? See Events and Chronology and Join the mailing list .

Introduction
This site contains materials on the modernization and expansion of the Wayland High School . The project is overseen by the High School Building Committee (HSBC) . The project (see History) was divided into 3 phases until the failure of the STM vote in January 2005. A survey of public opinion about the project was conducted in 2005. In 2006, the HSBC was given a supplemental charge by the School Committee and its voting membership was enlarged from 11 to 15 in preparation for responding to the new process of funding school projects being set up by the Massachusetts School Building Authority . The recent activities of the HSBC are described in Lea Anderson's ATM report from April 2006 and below. See more details in Events and Chronology.

Events (cf. Agendas and Minutes )

Key:

Meeting yyyy-mm-dd

Special Event

Public Forum

Date	Time	Location	Topics, Speakers, Comments
2007-06-28	8:00 pm	Town Building, WSC room	Here is the agenda for HSBC Meeting #49 to be held on Thursday, June 28 at 8 pm in the School Committee conference room on the second floor of the Town Building. Note: the meeting is at the Town Building at 8pm (after the 7-pm Capital Planning meeting in the hearing room). The latest presentation by the MSBA to Collectors and Treasurers dated June 2007 provides a useful update (pdf). It can be found at: http://www.massschoolbuildings.org/Downloads.htm.
2007-05-17	7:30 pm	WHS TBD	Meeting #48
2007-04-29	1:00 pm	WHS Field H0use	Annual Town Meeting
2007-03-15	7:30 pm	WHS S2	Meeting #47
2007-02-01	7:30 pm	WHS S2	Meeting #46 Agenda. Note change of location; we will meet in the Science Building at the High School.
2007-01-18	7:30 pm	WHS L9	Meeting #45 Agenda. Note change of location; we will meet in the Language Building at the High School. Following comments form the public, one topic is goal setting.
2007-01-04	7:30 pm	WHS L9	Meeting #44 Agenda. Note change of location; we will meet in the Language Building at the HIgh School. Following comments form the public, discussion will use the documents stored here.
2006-12-14	7:30 pm	WSC mtg rm	Meeting #43 Agenda. Discussion will use these documents. Campaign Finance Law. HSBC 2004 Communications Plan . 2005 Town-wide Survey . Draft of minutes – Meeting #42
2006-11-30	7:30 pm	WSC mtg rm	Meeting #42
2006-11-16	7:30 pm	WSC mtg rm	Meeting #41 Agenda. Discussion will use these documents. Education Specification white paper . Existing Conditions white paper . MSBA Final Regulations (CMR963) . Wayland's Statement of Interest sent to MSBA. MSBA Process Flow Chart. MSBA Timeline for Wayland (Draft) . Room use at WHS for 2006-2007 school year .
2006-10-26	7:30 pm	WSC mtg rm	Meeting #40 Agenda. 1989-1992 Renovations . Minutes.

Chronology

Event

Posting Date

Posted minutes of mtg#40 on 26 Oct 06 . Posted agenda of mtg#42 on 30 Nov 06.

28 Nov 06

Posted revised version of MSBA Process Flow Chart and MSBA Timeline for Wayland (Draft) .
Posted Allyson Mizoguchi's memo on room use for the 2006-2007 school year.

13 Nov 06

Posted Final version of Wayland's Statement of Interest that was sent to the MSBA in August 2006. The SOI will be used by the MSBA as the starting point in the process of determining whether the WHS will be allowed reimbursement. The entire process of selection of the WHS for reimbursement is detailed in the final regulations of the MSBA and diagrammed in material (pdf) put together by the HSBC . The process will be discussed at the 16 Nov 06 meeting of the MSBA along with the educational specifications and existing conditions at the WHS developed by HMFH architects under contract to the HSBC in 2004 (before the failed Jan 2005 vote on the proposed expansion and renovation of the WHS).

5 Nov 06

Jean Tower, WPS Director of Technology, created the list serve for the Wayland High School Building Committee. It is an informational list, open to the general public, with outgoing messages only.
To subscribe, visit the page: http://www.wayland.k12.ma.us/listserv/subscribe.html
To unsubscribe, visit the page: http://www.wayland.k12.ma.us/listserv/unsubscribe.html
The messages will be archived and may be viewed on the web at: http://listserve.wayland.k12.ma.us/read/?forum=hsbc

30 Oct 06

Meeting #40 on 2006-10-26. Agenda. 1989-1992 Renovations

22 Oct 06

Meeting #39 on 2006-10-12. Agenda. Minutes.

10 Oct 06

Following interviews of candidates on 2006-09-26/28, new members appointed: Fred Knight, David Lash, Jennifer Steel, Karen Talentino

5 Oct 06

Due date for HSBC membership applications (html, pdf); extended from 14th to 28th of July

~10 Jul 06

MSBA public hearing on draft regulations on 2006-06-12. Lea Anderson's report (pdf).

~1 Jul 06

The Wayland School Committee, along with the Board of Selectmen and the Finance Committee, is seeking up to four additional Wayland residents to join the current High School Building Committee (“HSBC”). These new members will be jointly appointed by representatives of the three committees and will continue and advance the HSBC’s mission to bring forward a proposed project for the revitalization and modernization of Wayland High School. Press Release . Application. Supplemental Charge.

26 Jun 06

Posted minutes from meetings #34-#38 , 2006 ATM report , and MSBA statement by Lea Anderson (pdf) .

27 Jun 06

Project Overview: Phases (pre-2006)

Phase 1 (Preliminary Design, Feb-Nov 2004): The charge to the HSBC for phase 1, which began in February 2004, is to determine the most cost-efficient solution for the facility needs of Wayland High School necessary to house its current and future student population and to develop a schematic design to provide an adequate estimate of total project cost. The overview of phase 1 describes the development of the recommendation to proceed with design of a new facility. Full details are in the architect's final report of HMFH Architects and Turner Construction, both on line and at the Wayland Public Library . A fact sheet summarizes the recommendation. There is also a complete analysis of tax impact. A brochure (pdf, 1MB) was sent to all residents, and the warrant for the Special Town Meeting contains the HSBC's final phase-1 report.
Phase 2: Design drawings and bidding (Feb 2005-Mar 2006 On hold)**
Phase 3: construction (May 2006-Aug 2009 On hold)

**Debt-exclusion vote to allocate funds ($4.232M) for Phase 2 failed at the polls on 2005 Jan 25 and Article 1 was passed over at the Special Town Meeting on 2005 Jan 27.

Feb 05

Posted survey results (pdf , 1.2MB) , 50-page document as html and pdf (1.2 MB)
Posted approved minutes of the May 19, 2005 meeting.

9 Dec 05

Posted agenda for HSBC meeting #35

6 Dec 05

We thank everyone who filled out an HSBC survey. Surveys were submitted by more than 2,000 citizens. Most surveys were filled out on paper and returned by mail, with only about 100 submitted on-line. Volunteers are entering data and typing up comments. We expect to present a preliminary analysis in December.

4 Nov 05

Posted the 2005-01-25 election results and updated schedule

Question #1 on the Special Election ballot "Shall the Town of Wayland be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to fund design services, including, but not limited to site testing and analyses and other required services to complete contract documents and receive bids for the new construction and renovation of the Wayland High School?"
Precinct	1	2	3	4	All
Blanks	0	0	0	0	0
Yes	600	393	394	618	2005
No	553	817	638	637	2645
% Yes	52%	32%	38%	49%	43%
Totals	1153	1210	1032	1255	4650
# of registered voters	2201	2205	2095	2397	8898
% voting	52%	55%	49%	52%	52%

8 Feb 05

Posted the pdf (1MB) of the brochure mailed to all residents. Posted the comments from the 2004-12-16 forum and the 2005-01-08 forum.

15 Jan 2005

Posted the fact sheets on phase 1, phase 2, the tax impact . Added the nifty heading of existing and proposed site plans. (technical: got Jeff's help in improving format)

19 Dec 04

Updated HSBC Final Report of Phase 1. Added pdf (0.5MB) version, which is identical to the appendix in STM Warrant. The inclusion of the report was approved by the Board of Selectmen on 13 Dec 2004 by a vote of 3-1-1.

18 Dec 04

Posted the Preliminary Design Report (That's report on the preliminary design.) by HMFH and Turner as a set of pdf documents. The entire report is 4.1 MB. The individual chapters are arranged in alphabetical order in a directory. This is the final report of Phase 1 by the architects and the project manager. A briefer version of this report will become the final report for phase 1 by the HSBC.
Posted the minutes of the 2004 Nov 10 meetin g and the minutes of the 2004 Nov 18 meeting .

28 Nov 04

Updated phase-1 overview. Added minutes of 2004-10-28 meeting .

11 Nov 04

Added overview of phase 1 . Added approved minutes of meetings #18(1 July 04) , #23(19 Aug 04) , #24(9 Sep 04) , and #27(14 Oct 04) .

31 Oct 04

The Board of Selectmen passed the following motion on Monday 25 Oct 2004: “I move that the Board call a Special Town Meeting to be held on January 27, 2005, be scheduled to begin at 7:45 p.m. at Wayland High School Field House and that the time period for the submission of articles to be included in the warrant for said Special Town Meeting shall begin on Tuesday, October 19, 2004 at 8:30 a.m. and shall end on close on Tuesday, October 26, 2004 at 4:30 p.m.” Text of ballot question and STM article .

28 Oct 04

The cost details of a stop-gap project were presented on 14 Oct 04. Assuming reimbursement for the option 3 project, the stop-gap project costs nearly ($33.0M) as much as the proposed entire project ($32-39M), would provide increased space and upgrades of existing buildings but not many important elements considered necessary, including enlarged classrooms and commons, enlarged arts and improved athletics facilities, and would cause disruption over a longer period.

28 Oct 04

Approved minutes for 23 Sep meeting posted

12 Oct 04

Note revisions of schedule above. No meeting on 30 Sep 04.

23 Sep 04

Questions and Answers from 26 Aug 04 Public Forum

21 Sep 04

Agenda for Public Forum on 26 Aug 04 in the HS Little Theater

6:30	High School Tour starts in Commons	Charlie Ruopp, Principal, Wayland High School
7:30	Welcome and Introduction w	Lea Anderson, Chairperson, HSBC
7:35	Educational Program Priorities	Charlie Ruopp, WHS Principal
7:45	Review of Three Options and Costs	HMFH Architects
7:55	Update on HSBC Analysis and Options Selection	Lea Anderson, Chairperson, HSBC
8:15	Update on Financial Analysis	Mary Lentz
8:20	Update on SBA Legislation	Jeff Dieffenbach
8:30	Comments and public input

18 Aug 04

At the 5 Aug meeting, the HSBC chose to pursue option 3 (new construction and a renovated Field House). Posted the draft minutes for regular meeting of 5 Aug 04, written comments of Joe Lewin , Fred Knight , and Steve Tise on option selection, and commentary that appeared in the Town Crier.

15 Aug 04

Posted approved minutes for regular meeting of 29 Jul 04

15 Aug 04

Posted approved minutes for regular meeting of 22 Jul 04

30 Jul 04

Gov. Romney signed the SBA reform bill on 28 Jul 2004. Boston Globe article . Massachusetts Municipal Association commentary .

29 Jul 04

Posted the final version of the SBA reform bill that has been approved by the House and Senate. This bill will become law on 29 Jul 04 unless it is vetoed by the Governor. The posted version has sections relevant to Wayland's situation highlighted in red. In brief, the moratorium on school reimbursement continues until 2007, but a community that goes ahead with construction is still eligible to apply for reimbursement starting in July 2007 (Section 53). The loan repayment period is extended to 25 (Section 21(d)) or 30 (Section 51 ) years, and the period of a temporary loan remains at 7 years of the 30 (Section 51 ). Finally, the minimum reimbursement rate is set to 40% (Sections 29 and 30) but is calculated by a formula already contained in Section 10 of General Laws Chapter 40B . That formula is amended in the reform bill to have a base percentage reduced from 39% to 31% (Section 31) and to eliminate the 2% addition for using a project manager (Section 32). Wayland's reimbursement percentage rate could still rise above 40% if the total of "Incentive Percentage Points" is above 9% (40% - 31% base percentage). The Incentive Percentage Points are having excellent maintenance (+8%), incorporating reconstruction (+4%), having innovative community use (+3%), using energy efficiency that meets industry standards (+3%), and finding non-state funding (+0.5% for each 1% raised).

25 Jul 04

Posted approved minutes for regular meeting of 15 Jul 04

23 Jul 04

Details of costs (pdf) for three families of options

14 Jul 04

HMFH Architects prepared the proposed Educational Program Specification (pdf ,Excel) for Wayland High School, which consists of a narrative and two tables. An overview summarizes the specification, describes its purpose and use, and highlights the key assumptions and characteristics behind its creation.

14 Jul 04

Posted Questions and Answers from 8 Jul 2004 Public Forum

13 Jul 04

Created Press Releases directory

11 Jul 04

Posted material from Public Forum on 8 Jul 04.
Letter to Town Crier announcing the public forum.

6:30	High School Tour starts in Commons	Charlie Ruopp, Principal, Wayland High School
7:30	Welcome and Status Update, L1 w	Lea Anderson, Chairperson, HSBC
	Presentations 1.-10.
	1.Introduction to Process	George Metzger, HMFH Architects
	2.Existing Conditions	Doug Sacra, HMFH Architects
	3.Existing Program	Charlie Ruopp, WHS Principal
	4.Educational Program	Steve Friedlaender, HMFH Architects
	5.Families of Options	Doug Sacra, HMFH Architects
	6.Comparison of Options	George Metzger, HMFH Architects
	7.Phasing of Options	Julie Bezoet de Bie, Turner Construction Co.
	8.Cost of Options	Dick Amster, Turner Construction Co.
	9.Benchmarking	Doug Sacra, HMFH Architects
	10.Schedule	Dick Amster, Turner Construction Co.
	Future of State Reimbursement	Jeff Sterns, Deputy State Treasurer
	Questions and Answers

10 Jul 04

Posted approved minutes of 17 and 24 Jun 04 meetings , Senate version of SBA reform bill

3 Jul 04

Posted approved minutes for regular meeting of 10 Jun 04

22 Jun 04

Posted approved minutes for regular meeting of 3 Jun 04

11 Jun 04

Posted draft material on existing conditions . Material is in pdf files: one for each section and one for the entire report (5 MB, 242 pages). Page numbering is consecutive, not by sections.

5 Jun 04

Posted approved minutes for regular meeting of 27 May 04

4 Jun 04

Posted House Bill No. 4749: pdf. This bill to reform SBA funding passed in the House in late May 2004. Section 46 of this bill specifies the reimbursement conditions for projects that commence before the implementation of the School Building Assistance Trust (2007). Currently, this bill is being considered in the State Senate.

4 Jun 04

Posted draft Educational Program (html ,Excel)

2 Jun 04

Posted approved minutes for regular meeting of 20 May 04

28 May 04

Posted approved minutes for regular meeting of 13 May 04

21 May 04

Posted approved minutes for regular meeting of 15 Apr 04 and Goals for Phase 1

14 May 04

Posted HSBC report from Town Meeting

2 May 04

Posted approved minutes for regular meeting of 8 Apr 04

25 Apr 04

Posted approved minutes for regular meeting of 1 Apr 04

9 Apr 04

Posted approved minutes for regular meeting of 11 Mar 04 and first forum on 25 Mar 04

3 Apr 2004

Created new sections

28 Mar 2004

HSBC Information Sessions at Wayland High School, L1

Date	Time	Topic	Presenters
7 April 2004	7:30-9:30pm	Green, High-Performance Schools	HMFH Architects
15 April 2004	6:30-7:30pm	The Effect of the Existing Facility on the Quality of the Educational Program	Charlie Ruopp, WHS Principal Doug Sacra, HMFH Architects
20 May 2004	6:30-7:30pm	Construction Challenges for Public Buildings	Turner Construction Co. , HMFH Architects
TBA	TBA	Best Practices	TBA

27 Mar 2004

First Community Forum : Thursday evening, 25 Mar 04

6:30	High School Tour starts in Commons	Charlie Ruopp, Principal, Wayland High School
7:30	Welcome and Status Update, L1 w	Lea Anderson, Chairperson, HSBC
7:45	Highlights of Educational Program	Charlie Ruopp
8:10	Meet the Architects	George Metzger, HMFH Architects
8:15	Meet the Project Managers	Dick Amster, Turner Construction Company
8:20	Plans for the Coming Months	Lea Anderson
8:30	Question and Answer Period

13 Mar 2004

Next meeting (#7, agenda) is scheduled for Thursday, 11 Mar 04 at 7:30 in the School Committee room at the Town Building.

9 Mar 2004

Next meeting (Agenda) is scheduled for Thursday, 26 Feb 04 at 7:30 in the Conference Room at the High School Commons (not at the Town Building). An earlier meeting (Agenda) with the architects is scheduled for 6pm at the same location before the full HSBC meets.

24 Feb 2004

Agenda and minutes of meeting with HMFH on 17 Feb 04

19 Feb 2004

Minutes of 5 Feb 04 meeting. Minutes of 11 Feb 04 meeting. Architects ranked at 12 Feb 2004 meeting: 1. HMFH 2. TDPC 3. SMMA 4. OMR. Negotiations proceeding with meeting at the School Committee Room at the Town Building at 7:30pm on 17 Feb 2004.

17 Feb 2004

Architect interviews at the School Committee Room at the Town Building

Wednesday, 11 Feb 04, Agenda	Thursday, 12 Feb 04, Agenda
7:30-8:30 SMMA	7:15-8:15 TDPC
8:45-9:45 OMR	8:30-9:30 HMFH

8 Feb 2004

Minutes of 29 Jan 2004 meeting.

8 Feb 2004

Third meeting: 5 Feb 2004, 7:30 pm at the School Committee Room at the Town Building, agenda

3 Feb 2004

Designing and Constructing Public Facilities , written by the Office of the Inspector General

31 Jan 2004

Minutes of 22 Jan 2004 meeting

30 Jan 2004

Second meeting: 29 Jan 2004, 7:00 pm at the School Committee Room at the Town Building, agenda

27 Jan 2004

First meeting: 22 Jan 2004, 7:30 pm at the High School Commons, agenda

17 Jan 2004

Appointees are Lea Anderson (chair), Josh Bekenstein, Dianne Bladon, Steve Breit, Brian Chase, Jim Howard, Mary Lentz (by BoS), Joe Lewin, Cindy Lombardo, Eric Sheffels (by FinCom), and Steve Tise

17 Jan 2004

Charge to High School Building Committee: pdf, html

Charge approved on 5 January 2004.

6 Jan 2004

Request for Quotation (RFQ) to architects: MSWord , pdf
RFQ for Project Manager: MSWord, pdf

Bidder presentation 18 December 2003, 11 am, Little Theatre, WHS.

11 Dec 2003

Invitation to join the High School Building Committee
Application for High School Building Committee:
PDF (to be filled in and sent) ,
MSWord (to edit and send electronically)

Deadline for HSBC applications is 31 December 2003.

9 Dec 2003

The Wayland School Committee offers its heartfelt gratitude to everyone who considered and voted on the operating override and high school questions. Thank you very much for your time and effort.

Special Town Meeting Articles	Passed?
4: Fund next phase for $355,000 (vote: 964-373, 72%)	Yes
5: Form High School Building Committee	Yes
6: Petition Legislature to allow borrowing for 30-year term	Yes

24 Nov 2003

Get the Facts on the high school project: MSWord, pdf, html

14 Nov 2003

High School Study Committee: report | home page | discussion board

19 Jun 2003

Wayland High School Feasibility Study: summary | full report

21 Nov 2002

Welcome to the High School Building Committee (HSBC)